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Northeast Hamilton School Foundation

Meeting Minutes December 17, 2010

The meeting began at 5:30 p.m. Foundation Board members present were Hamilton and Marlin Pruismann. Barry Klaver arrived at 6:00 p.m. providing a quorum. Also present were Kim Schaa, Andrew Woiwood, and Janet Greufe. Lendall Mechaelsen and Allen Anderson were absent.

The January 14th winter fundraiser was discussed. The meal (a free will donation) will consist of chili, beef burger, chips, cookie and drink for approximately 250 people. Serving will begin at 5:30 p.m. and run through 8:00 p.m. Hamilton will contact Bob Welch, Boondocks USA, about donating the chili and beef burgers (including the buns) - considering 1 ½ roasters of beefburgers and one roaster of chili. Klaver will pick up 10-12 bags of plain chips. Mechaelsen will be asked to pick up crackers and cheese for the soup. Pruismann will provide roasters and coolers. Greufe will send posters to Meskwaki Schools.

Items for the winter fundraiser raffle were discussed. Pruismann will contact HyVee, Fareway and other Webster City businesses for gift cards. Anderson will donate ¼ beef and Klaver will donate one hog to be raffled as two half hogs. Klaver will contact Pickles and Hamilton will contact Cheaper By The Dozen. Members are to contact Greufe with raffle items to be added to the poster.

The NEHSF Board of Directors assigned Allen Anderson, Chairman, the authority to sign checks on behalf of the Foundation.

Possible candidates to replace retiring Board Member Hamilton were discussed. Hamilton and Klaver will contact the suggested candidates regarding interest and availability to serve.

Woiwood presented a request for goal setters for the playground court area in the amount of $3,833.05. Motion by Pruismann, second by Klaver to approve the purchase of two goal setters in the amount of $3,833.05. Motion approved unanimously.

Other playground equipment was discussed indicating the need for a swing set; no action was taken.

Meeting adjourned at 6:18 p.m.

 

Northeast Hamilton School Foundation

Meeting Minutes November 19, 2010

The meeting was called to order at 5:32 p.m. by Vice-Chairman Allen Anderson; Foundation Board members present were Anderson, Barry Klaver, Lendall Mechaelsen and Marlin Pruismann; also present were Andrew Woiwood and Janet Greufe. Merle Hamilton and Kim Schaa were absent.

Marlin provided a treasurer’s report:  Checking $18,941, CD $3,935 (3 mo/due 12/13), CD $22,474 (6 mo/due 12/13) and Endowment CD $23,370. Discussion was held whether to move funds from checking into one of the CDs coming due. Motion by Barry, second by Lendall to move $14,000 into the 3 month CD. Motion carried unanimously.

Motion by Marlin, second by Lendall to approve the following officers:

            Chairman – Allen Anderson

            Vice – Chairman – Barry Klaver

            Treasurer – Marlin Pruismann

            Secretary – Janet Greufe

Motion carried unanimously.

Merle has asked the Board to consider a replacement for him. Board members will seek someone from the Williams/Blairsburg area to fill the vacancy.

The Annual Donation Request letter and brochure were approved. The Board is interested in printing the brochure in color: Andy will contact the AEA for a cost estimate. According to the new bulk mailing regulations all address pieces with incorrect addresses will be returned to the Foundation at a cost of 50¢ each with the correct mailing address. The Foundation agreed to resend the returned pieces at a cost of 94¢ each; the school office will tally the cost and bill the Foundation for the additional amount.

The Winter Fundraiser was discussed. Andy will check with Cheerleading Coach Jamie Willems and AD Jeff Meyer to possibly schedule a half-time activity to increase attendance. Board members will begin to seek raffle items and raffle tickets will be available for purchase on 12/3.

It was suggested that lowering the price of the NEHSF cookbooks may increase sales. It was also suggested to offer a free cookbook to anyone making a $100 or more donation to the Foundation through the Annual Donation Request letter. Motion by Marlin, second by Barry to reduce the price of the cookbooks to $10 each and offer a free cookbook to $100+ donors. Motion carried unanimously.  The new price will be advertised in the monthly newsletter and as many places as possible.

The next meeting will be Friday, December 17th at 5:30 p.m. in the ICN room.

Meeting adjourned at 6:20 p.m.

 

Northeast Hamilton School Foundation

Meeting Minutes September 22, 2010

The meeting was called to order at 6:36 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Allen Anderson, Barry Klaver, and Lendall Mechaelsen; also present were Andrew Woiwood and Janet Greufe. Marlin Pruismann and Bruce Mark were absent.

Discussed the Fall Fundraiser scheduled for Homecoming on October 15th. Merle will contact Boondocks about donating the meat, buns & chips. Andy will contact Mrs. Thelke about providing cookies made by her Foods students. Lendall will provide the condiments and lemonade, and check with Marlin regarding paper product supplies. Merle will provide one roaster of baked beans. Janet will contact newspaper and radio announcing the fundraiser, and provide posters.

The Board also discussed a 50/50 Final Score Contest with 50% of the pot going to the person guessing closest to, without going over, the combined final score of the Homecoming game against CAL, in case of a tie the winners will split the 50% pot. Chances may be sold through half-time for $5 each.

Motion by Barry, second by Allen to approve the 50/50 Final Score Contest for the Homecoming game. Motion carried unanimously.

Allen presented a request for a DVD/VHS Combination Deck that would be an excellent coaching tool for all sports and many curriculum areas. Motion by Lendall, second by Barry to approve the purchase of a CoachComm DVD/VHS Combination Deck in the amount of $1495. Motion carried unanimously.

Andy asked the Board to consider donating funds to landscaping around the new building and/or playground equipment for the preschool playground and the main playground area. H

Meeting adjourned at 7:25 p.m.

 

Northeast Hamilton School Foundation

Meeting Minutes July 16, 2010

The meeting was called to order at 5:50 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, and Lendall Mechaelsen; also present was Janet Greufe. Barry Klaver, Allen Anderson, Bruce Mark and Andrew Woiwood were absent.

Ashley Davis attended the meeting to request additional novels for her 8th Grade Reading class. Her class roster is larger than the number of books in each novel set so she is asking the Foundation to purchase 3 to 5 additional books for each novel set so every student will have a copy for at home reading. She is also asking for 15 copies of a new novel titled Number the Stars, by Lois Lowry for the Holocaust unit. The cost of her request is approximately $230.00

Motion by Pruismann, second by Mechaelsen to purchase the books requested at the lowest possible price. Motion carried unanimously.

Marlin will make the $20,000 donation payment to NEH for furnishings for the new building when the school receives the invoice.

Other business discussed were ideas of doing something extra to increase the fall fundraising efforts. One possibility is to ask for a donation per point scored by the NEH Varsity Football and Volleyball teams to be paid at the end of the season. By sharing last season’s total points an individual can figure about how much they’d be willing to pledge. They can sign up for both sports or just one, and they can pledge any currency amount per point. They may also donate a flat amount. There was talk about directing these funds to the new furnishings in the new elementary building or allowing the Foundation the discretion to support any of their projects listed in their brochure. A table could be set up at the Open House (8/24) explaining the points fundraiser and Marlin could make announcements at ball games. More discussion will be held via emails among the Foundation Directors and another meeting will be held prior to the first football game on August 20th at 6:00 p.m.

The Fall Fundraiser Meal is scheduled for October 15th (Homecoming) from 5:00 – 7:00 p.m.

The next meeting will be August 20th at 6:00 p.m. to discuss the details of the Fall Fundraiser ideas.

Meeting adjourned at 6:15 p.m.

 

 

Northeast Hamilton School Foundation

Meeting Minutes March 5, 2010

 

The meeting was called to order at 5:57 p.m. by Vice-Chairman Allen Anderson; Foundation Board members present were Marlin Pruismann, Lendall Mechaelsen, Barry Klaver and Allen Anderson; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe. Merle Hamilton was absent.

 

Virginia Hoelscher was the only visitor present.

 

Minutes from the January 12, 2010 meeting were shared.

 

Virginia Hoelscher demonstrated how easy the new flip video cameras are to use and shared how they are being used in her classroom. Mrs. Hoelscher thanked the Foundation for their generous donation to purchase the six cameras.

 

Mrs. Hoelscher presented a request on behalf of the Drama/Speech Department for funds to help cover the cost of this year’s large group and individual speech contest entry fees for 25 students at District and State levels. Currently the only revenue stream for the Drama/Speech Department is the admission collected from school play performances. Pruismann reported that contributions totaling $125 had been designated for Fine Arts from this year’s fundraising campaign. Motion by Anderson, second by Klaver to match the $125 Fine Arts donation and present the Drama/Speech Department with $250 to support the student speech program. Motion carried unanimously.

 

Superintendent Woiwood presented a request for monetary support to purchase furnishings for the new elementary building explaining the NEH Board of Directors did not wish to include the furnishings in the cost of the building to keep from paying twenty years of interest on the furnishings which is the length of the building loan. A committee of NEH administrators, teachers and school board members has met with two vendors to compile a list of items, and their cost, to furnish the media center, computer lab, reception area and preschool classroom. The total budget is estimated at $50,000. Mr. Woiwood is asking the School Board to designate $10,000 of Local Option Sales & Service Tax (LOSST) and $20,000 of Physical Plant & Equipment Levy funds to be used for the new building furnishings and asking the NEH School Foundation to donate the remaining $20,000. Pruismann stated the Foundation has received $2,325 in contributions designated to furnishing the new building. Mr. Woiwood would like all the donations for furnishings to go through the Foundation and will present a request for funds on behalf of the Foundation from the NEH Spirit Club and Prairieland Cooperative. Discussion followed with Board members volunteering to contact other businesses to contribute to furnishing the new building. Motion by Mechaelsen, second by Klaver to commit $20,000 to furnish the new media center, computer lab, reception area and preschool classroom in the new elementary building. Motion carried unanimously.

 

Pruismann presented a financial report: checking account $12,853.15 as of 3/5/10; Endowment CD $23,208.20 renewal date 7/12/10; CD $22,202.00 renewal date 3/15/10; CD $6887.18 renewal date 6/14/10. There are still several students that have not requested their scholarship award, keep reminding them to turn in the paperwork. It was agreed to renew the $22,202.00 CD for 90 days.

 

The Board approved submitting a letter of support for the NEH School District to apply for the State Preschool Grant.

 

The scholarship application and scoring procedure was reviewed and approved with no changes. There are 20 seniors in the Class of 2010. Greufe will ask Jan Heiden to score the applications again this year; the application due date will be April 16, 2010.

 

The next meeting will be May 4th at 6:00 p.m. to decide on scholarship amounts based on then number of applicants.

 

Meeting adjourned at 7:00 p.m.

 


Northeast Hamilton School Foundation

Meeting Minutes January 12, 2010

 

The meeting was called to order at 5:30 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Allen Anderson, Marlin Pruismann, and Barry Klaver; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe. Lendall Mechaelsen was absent

 

Visitors present were Lisa Heiden, Virginia Hoelscher and Leslie Keehn.

 

Heiden and Hoelscher shared information regarding the many uses of flip video cameras in speech and creative drama classes and library activities to support their request to purchase five cameras. Motion by Pruismann, second by Anderson to approve the purchase of five flip video cameras, one Energizer battery charger (with 4 batteries), one 8-pk Energizer rechargeable batteries and one 3-pk USB extender cables in the amount of $697.92 without shipping costs. Motion carried unanimously.

 

Keehn presented many ways a Wii game system would be beneficial to her classroom experience as meeting technology and 21st century skills requirements of the new Iowa Core Curriculum especially when interfaced with the internet. Motion by Anderson, second by Klaver to approve the purchase of a Nintendo Wii console with remote and games up to $400. Motion carried unanimously.

 

Pruismann presented a financial report: checking account $10,101.37 as of 1/12/10; Endowment CD $23,208.20 renewal date 7/12/10; CD $22,202.00 renewal date 3/15/10; CD $6,887.18 renewal date 6/14/10. Four scholarships have been paid out to date. A reminder is to be mailed to scholarship recipients.

 

The January 29th winter fundraiser was discussed. The meal (a free will donation) will consist of chili, beef burger, chips, cookie and drink for approximately 250 people. Serving will begin at 5:30 p.m. and run through 8:00 p.m. Bob Welch, Boondocks USA, is donating the chili and beef burgers (including the buns). Hamilton will contact the Iowa Falls State Bank in Williams about donating napkins and cups. Mark will pick up plates and bowls. Anderson will pick up pickles and cheddar cheese. Hamilton will pick up the chips. Hamilton and Pruismann will provide coolers. Woiwood and Pruismann will provide coffee pots.

 

Items for the winter fundraiser raffle were discussed. Hamilton will contact Trumps for certificates. Pruismann will contact HyVee, Casey’s, and Fareway for gift cards and contact Jackie Schutt about donating a quilt. Anderson will check with Rowan regarding raffle items and check on donations of a hog and a quarter beef. Klaver and Mark will donate the processing. Other items already donated include a Kentucky Country Ham and Derby Pie from Pat Hamilton and Orange Bowl programs from Andy Hamilton. The Foundation will also donate NEHSF cookbooks.

 

Meeting adjourned at 6:25 p.m.

 


Northeast Hamilton School Foundation

Meeting Notes December 15, 2009

 

No meeting was held due to the lack of a quorum.

 

Merle Hamilton, Andy Woiwood and Janet Greufe were present.

 

The winter fundraiser supper and raffle are on the calendar for Friday, January 29th.

 

Last year’s meal consisted of chili or beef burger, chips, bar and drink. It was a free-will donation and serving was from 5:30 to 8:00 p.m.

 

Marlin contacted Boondocks regarding the chili, beef burgers and buns - can you ask again?

 

Merle will contact Trumps regarding chips and the Williams bank regarding cups and napkins.

 

Andy will contact FCS regarding the bars.

 

Marlin will you be able to check supplies before the next meeting? This was our list before the Fall fundraiser meal:

plates-app.150 4 boxes of crackers

bowls- 210 4 bags of soup crackers

cups---36 1 ketchup

spoons--alot 2 mustard

knives--alot 2-13 0z cans of coffee

forks----144 1 tropical punch

not many napkins

 

Condiments and supplies suggested: cheddar cheese, crackers, pickles, ketchup, mustard, lemonade, coffee, bowls, plates, plasticware…. anything else?

 

Raffle items are needed. Please email Janet when you have confirmation of a raffle item. Tickets will be available at the next meeting in January and signs will be posted as soon as we have items to list for the raffle. Janet will sell tickets at the home varsity ball games on 1/12 and 1/22 but has a prior commitment on 1/19; is anyone available to work that night?

 

The next meeting will be Tuesday, January 12, 2010, at 5:30 p.m. to finalize the winter fundraiser raffle and meal.

 

 

 


Northeast Hamilton School Foundation

 

Meeting Minutes October 26, 2009

 

The meeting was called to order at 6:00 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, and Allen Anderson; also present were Janet Greufe and Bruce Mark. Barry Klaver, Lendall Mechaelsen and Andrew Woiwood were absent.

 

The Board reviewed the annual donation letter and brochure including the Foundation Goals and Project Goals for 2009-2010. Motion by Anderson, second by Pruismann to approve the annual donation letter and brochure. Motion carried unanimously.

 

The winter fundraising date was discussed. Greufe will check with AD and contact the Board regarding the January date.

 

The next meeting will be Tuesday, December 15th at 5:30 p.m. to discuss the winter fundraiser raffle and meal.

 

Meeting adjourned at 6:15 p.m.

 


Northeast Hamilton School Foundation

Meeting Minutes October 26, 2009

 

The meeting was called to order at 6:00 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, and Allen Anderson; also present were Janet Greufe and Bruce Mark. Barry Klaver, Lendall Mechaelsen and Andrew Woiwood were absent.

 

The Board reviewed the annual donation letter and brochure including the Foundation Goals and Project Goals for 2009-2010. Motion by Anderson, second by Pruismann to approve the annual donation letter and brochure. Motion carried unanimously.

 

The winter fundraising date was discussed. Greufe will check with AD and contact the Board regarding the January date.

 

The next meeting will be Tuesday, December 15th at 5:30 p.m. to discuss the winter fundraiser raffle and meal.

 

Meeting adjourned at 6:15 p.m.

 


Northeast Hamilton School Foundation

Meeting Minutes September 28, 2009

 

The meeting was called to order at 5:35 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, and Lendall Mechaelsen; also present were Andrew Woiwood, and Janet Greufe. Barry Klaver, Allen Anderson and Bruce Mark were absent.

 

2009-2010 Officers are:

Merle Hamilton, Chairman

Allen Anderson, Vice-Chairman

Marlin Pruismann, Treasurer

Janet Greufe, Secretary

 

The treasurer’s report was given by Pruismann.

Checking Account                  - $5,640.55

CD #04 (3/10)                         - $22,202.23

CD #06 (12/09)                       - $6,834.36

CD Endowment (1/10)           - $22,037.87

 

Discussion was held on the Fundraiser Supper to be held on October 9th. Pruismann will check if the Hamilton County Chapter of Thrivent Financial will be co-sponsoring the event. The meal will consist of a beef burger sandwich, baked beans, chips, a bar and lemonade/coffee for $5.00.  The following is a list of responsibilities for serving approximately 250 people:

Marlin Pruismann– will check with Bob Welch (Boondocks) about donating the beef burgers, buns & chips, will check supplies on hand

Merle Hamilton – one roaster of baked beans, coolers for lemonade, check with bank about donating napkins

Lendell Mechaelsen – lemonade, condiments & paper products

Andy Woiwood – contacted FCS Foods regarding bars

Janet Greufe – large menu sign, donation bucket

Committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.

 

The Board discussed new goals and updating the annual donation letter and brochure. It was the School Board’s intent to use current furnishings for the new building with the goal of replacing the furnishings as funds become available but the 40 year-old elementary library shelving may not withstand the move; the Foundation Board agreed to make furnishing the library a 2009-2010 goal along with updating the furnishings for the new elementary computer lab. Other goals will be to continue raising money for scholarships, and purchasing classroom equipment & supplies. Changes to the annual donation letter suggested adding bullets that target areas for donations:

  • Furnishings for new elementary library/computer lab
  • Other furnishings for the new elementary building
  • Scholarships
  • General use

It was also suggested to delete the $10.00 donation amount listed at the bottom of the letter and add $500 for individual letters, and change the donation amount listed for businesses from $100 up to $1,000.

 

An informal meeting will be held October 9th to discuss further the 2009-2010 goals.

The next meeting will be October 26th at 6:00 p.m. to finalize the annual donation mailing.

 

Meeting adjourned at 6:38 p.m.


Northeast Hamilton School Foundation

Meeting Minutes April 30, 2009


The meeting was called to order at 6:00 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, Lendall Mechaelsen, Barry Klaver and Al Anderson; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe.

Sherry Leksell was the only visitor present.

Minutes from the March 2, 2009 meeting were approved.

Pruismann reported the Foundation Endowment Fund is up to $21,793.37.

Seventeen scholarship applications were received; the point totals were shared. The award amounts were discussed. Motion by Pruismann, second by Klaver to award 17 scholarships totaling $4,850. Motion carried unanimously.
$500 – 1
$400 – 1
$350 – 3
$300 – 6
$200 – 5
$100 - 1

Spirit Club has approved a donation of $100 for each of the seventeen scholarship applicants - total donation of $1,700 to NEH School Foundation.

Sherry Leksell, NEH English instructor, presented a request to purchase a class novel for the 7th grade Holocaust unit. Also a request to purchase replacement Romeo and Juliet class sets. Motion by Mechaelsen, second by Anderson to approve the purchase of 25 copies of The Boy In the Striped Pajamas and 25 of the Romeo and Juliet class sets. Motion carried unanimously.

Discussion was held regarding the Foundation accepting donations for the new building furnishings; a one time request designating the Foundation as the donor to use as a tax credit. This will be in addition to the annual letter mailed out in November. A proposed letter will be presented to the Board at the next meeting.

The next meeting will be scheduled for August to finalize the furnishings letter and plan the annual fall fundraiser supper.

Meeting adjourned at 6:50 p.m.

Northeast Hamilton School Foundation

Meeting Minutes March 2, 2009


The meeting was called to order at 6:32 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, Lendall Mechaelsen, Barry Klaver and Al Anderson; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe.

Jan Heiden was the only visitor present.

Minutes from the January 13, 2009 meeting were approved.

Pruismann reported on $11,851 in the checking account was $11,851. Motion by Anderson, second by Mechaelsen to transfer $9,000 into a six month CD. Motion carried unanimously.
Twenty-one scholarships were paid out to students totaling $7,650; five students did not return their scholarship request form.

A thank you was received from Mrs. Oakland for the Foundation donation to purchase books.

Motion by Pruismann, second by Klaver to purchase a tent for the track team in the amount of $1,100. Motion carried unanimously.

The scholarship application and scoring procedure was reviewed and approved with minor changes. Jan Heiden has agreed to score the applications again this year; the application due date will be April 17, 2009.

The next meeting will be April 30th at 6:00 p.m. to decide on scholarship amounts based on then number of applicants. Also, a request for a hydration system will be discussed.

Meeting adjourned at 7:15 p.m.

Northeast Hamilton School Foundation

Meeting Minutes January 13, 2009


The meeting was called to order at 5:30 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Marlin Pruismann, and Barry Klaver; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe

Janelle Oakland was the only visitor.

Oakland presented information regarding a request for funds to purchase reading books for kindergarten, first grade and Title I classrooms. Motion by Pruismann, second by Klaver to approve the purchase of books requested in the amount of $270.71. Motion carried unanimously.

NEH Athletic Director Jeff Meyer submitted a written proposal requesting funds to purchase State Qualifying Banners that will honor all qualifying teams from the beginning of NEH (1963) to present. Motion by Klaver, second by Pruismann to purchase 12 State Qualifying Banners for a total of $736. Motion carried unanimously.

A request for track tents was tabled until the next meeting.

The January 23rd winter fundraiser was discussed. The meal (a free will donation) will consist of chili, beef burger, chips, cookie and drink for approximately 250 people. Serving will begin at 5:30 p.m. and run through 8:00 p.m. Bob Welch, Boondocks USA, is donating the chili and beefburgers (including the buns). Mark, Hamilton and Pruismann will provide roasters for the hot food, roasters need to be delivered to Boondocks on Thursday, January 22. Mechaelsen will pick up the condiments. Hamilton will pick up the chips. Hamilton and Pruismann will provide coolers. Woiwood and Pruismann will provide coffee pots.

Items for the winter fundraiser raffle were discussed. Williams Locker will donate the processing for one hog and Bruce Mark will donate the processing for the second hog; the locker will not be ready for the hogs until February. Other items received to date are: 2-$100 Sinclair Gas Cards(1 donated 1 purchased); 2-$100 HyVee Gift Cards (1 donated 1 purchased); 2-$100 Fareway Gift Cards (1 donated 1 purchased); 2-$25 Pizza Hut Gift Cards (1 donated 1 purchased);  2-$50 Grid Iron Gift Certtificates (1 donated 1 purchased); 2 -$50 Cheaper by the Dozen Gift Certificates (1 donated 1 purchased);  2-WC Custom Meats Meat Baskets (1 donated by Custom Meats 1 donated by Phil Voge); 1-Chocolate Nut Pie and 1-Kentucky Derby Jam Basket (donated by Merle Hamilton’s family including the following U of I items); 1-University of Iowa 2008 Football Media Guide; 1-University of Iowa 2009 Outback Bowl Guide; 1-2009 Outback Bowl Program; and 10 NEHSF Cookbooks.

Eleven scholarships have been paid out with 15 more yet to pay. Notices were mailed to all scholarship recipients requesting information to complete the payment for these scholarships.

A new donor list will be placed on the NEHSF website and in the District’s February newsletter.

The next meeting will be Monday, March 2nd  at 6:30 p.m. to review the scholarship application and process. Jan Heiden will be invited to attend the meeting to share her knowledge of the process.

Meeting adjourned at 6:12 p.m.

Northeast Hamilton School Foundation

Meeting Minutes November 25, 2008


The meeting was called to order at 6:08 p.m. by Chairman Merle Hamilton; Foundation Board members present were Hamilton, Lendell Mechaelsen, Marlin Pruismann, and Alan Anderson arriving at 6:35; also present were Bruce Mark, Andrew Woiwood, and Janet Greufe

Visitors present were Ashley Davis and Kim Schimp.

Motion by Pruismann, second by Mechaelsen to accept Rhonda Mechaelsen’s resignation from the Board of Directors with great appreciation for her support and years of service on the Foundation Board. Motion carried unanimously.

Motion by Mechaelsen, second by Pruismann to elect Barry Klaver to the Northeast Hamilton School Foundation Board of Directors. Motion carried unanimously.

Ashley Davis and Kim Schimp shared a need for reading books to assist the implementation of Second Chance Reading, a new reading curriculum to help middle/high school students with reading comprehension.

Motion by Pruismann, second by Mechaelsen to donate $300 for the purchase of reading books for the high school Second Chance Reading library and $300 for the middle school Second Chance Reading library. Motion carried unanimously.

The request for an outdoor portable drinking fountain to be used by the football team was tabled until spring.

The brochure for the annual alumni mailing was reviewed. A picture of the 2008 scholarship recipients was included, as well as, an announcement that the NEHSF Cookbooks are still available.

The next meeting will be Tuesday, December 16th at 5:30 p.m. to prepare for the January 23rd winter fundraiser raffle.

Meeting adjourned at 6:47 p.m.

Northeast Hamilton School Foundation

Meeting November 4, 2008


No official meeting was held for lack of a quorum. Directors present were Merle Hamilton and Marlin Pruismann. Others present were Andrew Woiwood, Janet Greufe and visitor Ashley Davis.

Marlin shared the treasurer’s report: checking account balance - $9,283.51, CD # 4 - $12,813.06, CD # 6 - $6,650.71, and the Endowment CD has a balance of $21,498.90.

Brochure and letter updates were discussed for this year’s annual mailing. All box holders in Blairsburg, Kamrar and Williams will receive a mailing, as well as, alumni and businesses outside of these communities. Everything should be ready for send off before Thanksgiving.

The next meeting will be November 25th at 6:00 p.m. to hear a request for funds from Special Education Instructor Ashley Davis. 

Meeting notices will be announced to all staff to ensure all have the opportunity to address the Board regarding funding requests.

Meeting ended at 7:30 p.m.

Northeast Hamilton School Foundation

Meeting Minutes September 18, 2008


The meeting was called to order at 6:35 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, and Rhonda Mechaelsen; also present were Andrew Woiwood, and Janet Greufe

New Officers are:
Merle Hamilton, Chairman
Allen Anderson, Vice-Chairman
Marlin Pruismann, Treasurer
Janet Greufe, Secretary

Rhonda Mechaelsen will be retiring from the Foundation Board as soon as a replacement is selected. Jan Heiden, the School Board representative on the Foundation Board, has retired from the School Board; a new representative will be selected.

A treasurer’s report was not available.

Cookbooks are still available. Information will be placed in the upcoming newsletters and included in the annual alumni mailing.

Discussion was held on the Fundraiser Supper to be held on October 3rd. The Hamilton County Chapter of Thrivent Financial will be co-sponsoring the event, matching funds up to $400. The meal will consist of a beef burger sandwich, baked beans, chips, a bar and lemonade/coffee for $5.00.  The following is a list of responsibilities for serving approximately 250 people:
Marlin Pruismann–Bob Welch (Boondocks) is supplying the beef burgers, buns & chips
Merle Hamilton – baked beans
Rhonda Mechaelsen – lemonade, condiments & paper products
Andy Woiwood – Coolers for lemonade & contact FCS Foods regarding bars
Committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.

To date, a raffle item had not been secured. If something becomes available, raffle tickets will be sold and the drawing will be held during the final home football game on October 24th.

The next meeting will be November 4th at 6:30 p.m. to select 2008-09 goals and prepare for the annual alumni mailing.

Meeting adjourned at 7:30 p.m.

Northeast Hamilton School Foundation

Meeting Minutes April 23, 2008

Meeting Room
6:00

Attendance:  Al Anderson, Rhonda Mechaelson, Merle Hamilton, Marlin Prusimann, Lendall Mechaelson, Andrew Woiwood

Agenda:

1.  Scholarship Awards – 26 applicants
2 -   $500
2 -   $400
1 -   $350
2 -   $300
17 - $200
2 -   $100

The contribution from NEH Spirit Club will add $100 to each award.
2 -   $600
2 -   $500
1 -   $450
2 -   $400
17 - $300
2 -   $200

•    NEH will generate the certificates
•    Awards will be presented at the Senior Awards Night – Tuesday, May 13, 2008
•    Reminder post card will be sent to each applicant next year reminding them to turn in for reimbursement.

2.  Cookbooks
Send an e-mail reminding members of the concert dates and times
Williams Lions Club will sell at summer event

3.  2008 – 2009 School Calendar
Football and Basketball Foundation Supper on calendar.

4.  Contributions
NEH Spirit Club - $2500
Kamrar Lions - $250

Northeast Hamilton School Foundation

Meeting Minutes March 11, 2008

ICN Room
6:00

Attendance:  Jan Heiden, Rhonda Mechaelson, Merle Hamilton, Al Anderson, Lendall Mechaelson, Marlin Pruismann, Andy Woiwood

Scholarships
•    33 in Senior class – 25+ may turn in scholarship applications
•    Amount of funds to be given and the breakdown of the amount will be decided after the applications have been turned in and scored.
•    Scholarship applications will be due on Friday, April 18, 2008
•    Eliminate the teacher sheet from the application
•    Redo the activities sheet, use the list of activities compiled from last years’ applications
•    Sally would like to get the scholarship applications to the students before spring break
•    The 3 questions are good to have students complete.
•    The compiled answers of the questions are shared with the Board.
•    Send reminder to the students during Christmas Break.
•    Only one student did not pick up the scholarships given last year.
•    Marlin will check on the percent of money given in the previous years.
•    Gelders and Knutson scholarships?

Scoring
•    Several ways to break down the scores and distributing the scholarship funds
•    Big difference between students scoring in the 50’s and those scoring in the 30’s
•    Not much difference between students scoring 75 and 76 points
•    What would be the best way to divide the funds, to be decided after we know the number of applications and the break down of the application scores
•    Scoring based on activities in school and in the community.  Revise list for students to use for school/community activities.
•    Jan and Andy will review the applications before the April 23rd Foundation Meeting

Other
•    Raffle prizes have been given out with exception of the cookbooks
•    Thank you to Shirley, Janet and the others that have helped with the cookbook.
•    Andy e-mail listing of “If I had a Million Dollars…”   possible Foundation ideas
•    Print more envelopes with the return address for Marlin

Next Meeting – Wednesday, April 23 at 6:00 in the ICN Room

Adjourn:  7:05 p.m.

Northeast Hamilton School Foundation

Meeting Minutes January 11, 2008


The meeting was called to order at 5:35 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Alan Anderson, and Rhonda Mechaelsen; also present was Jan Heiden, Andrew Woiwood, and Janet Greufe.

Treasurer Pruismann reported checking account funds at $13,010.78. The $15,000 Endowment CD will be due 1/14/08; the estimated interest of $378.75 will be added to the checking account for scholarship payouts. CD #4 in the amount of $12,314.14 will be due 3/17/08. CD #6 in the amount of $6,500 was purchased on 12/17/07 and will come due in six months.

The following scholarship recipients have requested payment:
  • Megan Horn        $500
  • Blake Scott        $500
  • Jamie Fonken        $300
  • Ashley Hanson    $200
  • Amanda Rapp    $200

Greufe updated the Board on the cookbook fundraiser progress. The Board agreed to purchase 1,000 cookbooks. The committee’s goal is to mail recipes and artwork by January 25th for cookbook delivery by April 28th.

Winter raffle items to date: 4 half hogs (processed), NEHFS cookbooks, 2 $100 Sinclair gift cards, 2 $100 HyVee gift cards, 2 $50 Cheaper by the Dozen gift cards, a Country Ham, and University of Iowa Football Media Guides (hopefully autographed by Albert Young). The hogs have been processed and are ready for immediate pick up at the Williams Locker. The Northeast Hamilton Staff Quilter have donated a quilt; the Board agreed to auction the quilt with a starting bid of $50.

Details regarding the fundraiser supper were decided. Serving will start at 5:00 p.m. RMechaelsen will purchase the crackers, ketchup, pickles and cheese for the meal. Hamilton will purchase the chips, lemonade and provide a larger cooler. Bob Welch, Boondocks USA, will donate the food as he has in the past.

Motion by Hamilton, second by RMechaelsen to add $5,000 to the endowment CD when it comes due on 1/14/08. Motion carried unanimously.

Discussion was held regarding a question posed by Keith and Joan Gelder regarding the qualifications of a “restricted gift” to the foundation. The Foundation will accept donations to be used for a fine arts scholarship in the amount of $250 or more to be awarded one or more years but will not develop criteria for selecting a recipient, simply due to the lack of expertise in the area.

Meeting adjourned at 6:32 p.m.

Northeast Hamilton School Foundation

Meeting Minutes December 14, 2007


The meeting was called to order at 5:34 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Marlin Pruismann, and Rhonda Mechaelsen; also present was Jan Heiden, Andrew Woiwood, and Janet Greufe.  Shirley Nelson was present to update the Board on the cookbook fundraiser.

Treasurer Pruismann reported checking account funds at $11,107.27, a $15,000 CD due in January, and a $12,500 CD due in March.

Several contributors’ names were missed on the brochure that accompanied the alumni/business donation letter. The attached letter apologizing for the error will be mailed to each individual/business that donated in the last fiscal year. The contributor list on the school’s website will be updated and also listed in the next monthly school newsletter. Treasurer Pruismann will update the school weekly regarding new donations received.

It was also suggested to send a monthly school newsletter to every NEHSF contributor to inform them of what’s happening at NEH, and to add a photo of scholarship recipients to the annual brochure.

An update on the cookbook fundraiser was presented by Shirley Nelson. Volunteers working on the cookbook committee are Shirley Nelson, Kathy Thelke, Joan Gelder, Kris Klaver, Jan Heiden, Tori Woiwood, and Janet Greufe. The goal is to have 500 recipes collected from current and past NEH students and staff, as well as Kamrar, Williams and Blairsburg School Alumni and staff. Mrs. Gelder’s art class will design the covers and help with designing the divider pages. There are four personal pages for school histories and/or NEHSF information.  Cookbooks will be shipped 60 days after the company receives the recipes and designs. Payment may be made in two installments with the first half of the invoice due within 37 days of receiving the cookbooks and payment for the second half is due within 90 days of receiving the cookbooks.

Raffle items to date: 4 half hogs (processed), NEHFS cookbooks. Other raffle suggestions: gas and grocery cards, possible football guide from University of Iowa. Pruismann will contact HyVee, Fareway and Sinclair regarding gift cards.

Motion by RMechaelsen, second by Pruismann to purchase a six-month CD in the amount of $6,500 by the end of the calendar year. Motion carried unanimously.

The next meeting will be Friday January 11th at 5:30 p.m. to check on the progress of raffle items and tie up any loose ends for the winter fundraiser. The Board would also like to schedule a monthly meeting date.

Meeting adjourned at 6:50 p.m.

Northeast Hamilton School Foundation

Meeting Minutes November 26, 2007


The meeting was called to order at 5:30 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Marlin Pruismann, and Rhonda Mechaelsen; also present was Jan Heiden.

Treasurer Pruismann reported checking account funds at $3,336.92, the savings account was closed, and the CD that comes due in December will be moved to the checking account to cover scholarship checks. 

Discussion was held regarding the Winter Fundraiser Supper to be held on February 1st. The meal will consist of chili w/crackers or beefburger, chips, dessert and drink.  Boondocks’ Bob Welch will be contacted to donate the chili and beefburgers; the Foundation will purchase the chips and drink; and Mrs. Thelke’s FCS class will be contacted to prepare the dessert.

Foundation members

The Foundation received the donation of a hog to be raffled. Tickets will be made available at home games and through Foundation members. The cost is $1.00 for one ticket and $5.00 for six tickets. The drawing for two half hogs will be made at the final football game on October 26th.

The next meeting will be October 2nd at 5:30 p.m. to finalize supper details.

Meeting adjourned at 6:06 p.m.

Northeast Hamilton School Foundation

Meeting November 6, 2007


A quorum was not available so there was no “official” meeting, but here is a review of the discussion. Lendall Mechaelsen, Merle Hamilton, Jan Heiden and Janet Greufe were in attendance.

The new piano has arrived for the vocal/band department at a cost of $3995.00. The Foundation will go ahead with the previously approved $2000.00 donation towards the cost of the new piano.

Changes to the alumni/business donation letter were discussed. The scholarship amount distributed to 15 students totaled $4200. Since the Foundation focused on building the scholarship fund we couldn’t come up with any projects that were completed or purchases made last year. Janet will work with Andy on updating the letter with the goal of mailing everything out before December 1st – the earlier the better.

Changes to the brochure were also discussed. The goals for 2007-08 will remain as:
Awareness of Foundation’s Purpose
Increased Community Involvement
Raise Money for Scholarships
Goals For Outdoor Projects will be changed to Project Goals. Listed as project goals will be Piano for Vocal/Band Departments and Tents for the Track Team. Other suggestions to list were Classroom Equipment, Reference Materials for Media Centers, and/or Support Reading Initiatives. Since there wasn’t a quorum, adding any of the three items needs to be approved by the Board; please contact Lendall regarding your vote to include these items or suggest others. Another change to the brochure would be listing a summary of how the contributions have been spent instead of listing completed projects throughout this past year (since we can’t come up with anything other than scholarships). The summary would include:
$8700 given in scholarships to NEH Students over two years
Football Restrooms
Football Equipment

The cookbook fundraiser was discussed. A copy of the Recipe Collection Sheet that will be mailed with the letter and brochure was previewed. The price of the cookbook was proposed at $15.00 (profit being at least $5.00 per book). If shipping is requested an additional $7.00 is required to cover that cost. The price of the cookbook is based on printing 1000 recipes and purchasing 1000 books. It was suggested to include the Class of xxxx with the name on each NEH student/alumni recipe. Contact Lendall as soon as possible if you don’t agree with the suggested $15.00 per cookbook. The deadline for returning the recipe sheet is December 21st so it’s important to mail the packet out ASAP.

The next meeting will be November 26th at 5:30 p.m. to discuss the winter fundraiser meal and raffle.

The meeting ended at 7:50 p.m.

Northeast Hamilton School Foundation

Meeting Minutes October 2, 2007


The meeting was called to order at 5:30 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, and Merle Hamilton; also present were Jan Heiden,
Andrew Woiwood.

Officers will remain the same.
Lendall Mechaelsen, Chairman
Merle Hamilton, Vice-Chairman
Marlin Pruismann, Treasurer
Janet Greufe, Secretary

The cookbook fundraiser idea will be taken up by the School Foundation. The members expressed interest, and would like to include students, staff, district residents and alumni when requesting recipes.  A committee headed by Shirley Nelson will start working on the organization of a NEH Cookbook.

Discussion was held on the Fundraiser Supper to be held on October 5th. The meal will consist of a sandwich (bacon pork burger or brat), baked beans, chips, a bar and lemonade for $4.00.  The following is a list of responsibilities for serving approximately 300 people:
Al Anderson – bacon pork burgers and brats, permission to use the grill;
also talk to locker about processing the raffled hog
Marlin Pruismann– buns, chips & cooler for drink
Merle Hamilton – baked beans
Rhonda Mechaelsen – condiments & paper products
Andy Woiwood – contact FCS Foods regarding bars
Committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.

The Foundation received the donation of a hog to be raffled. Tickets will be made available at home games and through Foundation members. The cost is $1.00 for one ticket and $5.00 for six tickets. The drawing for two half hogs will be made at the final football game on October 26th.

Discussion was held about the purchase of a piano by the vocal music department.  The board members present, Merle Hamilton made the motion and Lendall Mechaelsen 2nd the motion and Marlin Pruismann by phone voted to put $2,000 toward the purchase of a piano for the vocal music department.

The next meeting will be November 6th at 6:30 p.m. to discuss the cookbook fundraiser and scholarship/foundation donations.

Meeting adjourned at 6:06 p.m.

Northeast Hamilton School Foundation

Meeting Minutes September 6, 2007


The meeting was called to order at 5:10 p.m. by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Marlin Pruismann, Rhonda Mechaelsen and Allen Anderson; also present were Jan Heiden,
Andrew Woiwood, Janet Greufe and Shirley Nelson.

Officers will remain the same.
Lendall Mechaelsen, Chairman
Merle Hamilton, Vice-Chairman
Marlin Pruismann, Treasurer
Janet Greufe, Secretary

Treasurer Pruismann reported checking account funds at $2,663.22, savings account funds at $726.00, and CDs in the amount of $31,097.94.  The Foundation received an anonymous scholarship endowment donation of $15,000, included in the CD amount.

After a discussion of procedures and guidelines for the scholarship dollars donated, it was decided to create a written policy for documentation of how the scholarship dollars are to be distributed if there is no longer a high school in the Northeast Hamilton District.

The Foundation information is included in the district’s annual audit. Greufe will ask the district’s auditors if the Foundation should have an independent audit performed.

Shirley Nelson presented a cookbook fundraiser idea. The members expressed interest, and would like to include students, staff, district residents and alumni when requesting recipes. More discussion will be held at a later meeting.

Discussion was held on the Fundraiser Supper to be held on October 5th. The meal will consist of a sandwich (bacon pork burger or brat), baked beans, chips, a bar and lemonade for $4.00.  The following is a list of responsibilities for serving approximately 300 people:
Al Anderson – bacon pork burgers and brats, permission to use the grill;
also talk to locker about processing the raffled hog
Marlin Pruismann– buns, chips & cooler for drink
Merle Hamilton – baked beans
Rhonda Mechaelsen – condiments & paper products
Andy Woiwood – contact FCS Foods regarding bars
Committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.

The Foundation received the donation of a hog to be raffled. Tickets will be made available at home games and through Foundation members. The cost is $1.00 for one ticket and $5.00 for six tickets. The drawing for two half hogs will be made at the final football game on October 26th.

The next meeting will be October 2nd at 5:30 p.m. to finalize supper details.

Meeting adjourned at 6:06 p.m.

Northeast Hamilton School Foundation

Meeting Minutes March 9, 2007


The meeting was called to order at 6:00 by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Rhonda Mechaelsen, Marlin Pruismann, Merle Hamilton and Allen Anderson; also present was Roark Horn.

Treasurer’s Report (Pruismann): Savings = $234; checking = $14,647.14; CD $4,000; Total all accounts = $18.881.

Twelve students from the Class of 2006 have applied for and received their scholarship money; four students have not yet done this. Since this was the first year for NEHSF scholarships, Lendall will call the remaining four students and remind them to submit forms for their scholarships. In the future, students will be fully responsible for claiming their scholarship money – a final date of February 15th will be added to the request form.

Applications for scholarships from the Class of 2007 will be due April 18th, 2007, with the same requirements as last year (form completion and recommendation letter). Horn will make slight revisions to the form as set by the Board and will give the forms to Mrs. Greenfield to give to students. After the April 18th date, forms will be reviewed by a non-Board member and the Board will be notified as to the recipients.  The amount distributed will be comparable to 2006 – approximately $4500. Once awards are determined, Mrs. Clayton will be asked to do up certificates comparable to last year’s.

Purchasing a CD was discussed; it was decided that Pruismann would go ahead and purchase one for $10,000, and would also look into putting remaining funds into a money market account in an effort to earn more interest.

Board members also decided to put together an annual report at the end of the fiscal year to send to contributors and constituents so they know how their dollars are being spent.

Horn was directed to ask AD Jeff Meyer for comparable dates for fundraisers: Fall fundraiser – supper before the Homecoming football game, Winter fundraiser – first Friday home basketball game following the third Friday in January.

Adjourn: 6:55

Northeast Hamilton School Foundation

Meeting Minutes January 5, 2007


Meeting was called to order at 5:45 p.m. by Chairman Mechaelsen; Board members present were Chairman Lendall Mechaelsen, Rhonda Mechaelsen, Marlin Pruismann, and Allen Anderson. Merle Hamilton was in the building working and was consulted. Others present were Jan Heiden and Roark Horn.

Treasurer Pruismann reported that there is currently $7412.18 in the checking account, and $4000 in a CD that will mature in June. Several scholarship winners from last year had filled out the form requesting their scholarships; as soon as he receives those forms, Pruismann forwards the money to the respective schools’ finance office.

Over $4000 has been raised so far from the mail fundraising.

Pruismann also reported that all food items for the January 26th supper will ber donated by Bob Welch and the Boondocks. Rhonda Mechaelsen will trackd own the reminder of the non-food items; Mr. Horn will ask Mrs. Thelke and the FCS Club to provide desserts. Those serving will meet at or before 5:00 p.m. on the 26th to set up.

Allen Anderson and Merle Hamilton have tracked down the following raffle items, with the donating party in parentheses:

Iowa-Minnesota Wrestling Tickets (Merle)
Bracelets/Necklaces from China (Krisanne Hamilton)
Greg Brunner Signed Jersey (Allen Anderson family and Roark Horn family) $200
Eagle Print (Sterling Renaud) $65
ISU Black and White (Roark Horn family) $25
ISU Football print (Rob Swenson family) $35
ISU Basketball print (Nick Fonken family) $35
UofI Black and White (Randy Schaa family) $25
Dog Print (Nature’s Wood Shop – Rowan)
Football Championship Clothing (Roark Horn family) $122

Pruismann, Horn and whoever else is available will display the items at the basketball game on January 12th. Raffle tickets are 6 for $5.
Horn will attempt to complete the Biennial Report, due by April 1, 2007.

Meeting adjourned at 6:30.

Northeast Hamilton School Foundation

Meeting Minutes September 25, 2006


The meeting was called to order at 5:45 p.m. by Chairman Lendell Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Marlin Pruismann, Rhonda Mechaelsen and Allen Anderson; also present were Jan Heiden, Roark Horn and Janet Greufe.

Treasurer Pruismann reported checking account funds at $2,429.97, savings account funds at $223.27, and a 6-month CD in the amount of $6,000. The scholarship payout will be approximately $4,500.

Discussion was held on the Fundraiser Supper to be held on October 13th. The meal will consist of a sandwich (bacon pork burger or brat), baked beans, chips, a bar and lemonade.  The following is a list of responsibilities:
Al Anderson – bacon pork burgers and brats
Marlin Pruismann– buns, chips & cooler for drink
Merle Hamilton – baked beans, charcoal, cooler for drink
& contact John Hoversten regarding the grill
Lendell Mechaelsen – Lemonade & phone members to remind them
of their responsibilities
Rhonda Mechaelsen – condiments & paper products
Roark Horn – contact FCS Foods regarding bars
Committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.

Also discussed was the need for winter raffle items, the mailing of the solicitation letter to alumni and businesses, and mailing thank you notes to New Fashion Pork and Kris and Barry Klaver for donating the hogs for the fall raffle held in September.

The next meeting is yet to be determined.

Meeting adjourned at 6:18 p.m.

Northeast Hamilton School Foundation

Meeting Minutes July 20, 2006


The meeting was called to order at 6:50 by Chairman Lendall Mechaelsen; Foundation Board members present were Mechaelsen, Rhonda Mechaelsen, Marlin Pruismann, and Allen Anderson; also present was Roark Horn.

Treasurer’s Report (Pruismann): Savings = $222.99; checking = 1293.73; CD $7090.96; Total all accounts = $8,607.

Discussion focused on paying for the football equipment that had been ordered and delivered; the bill for this equipment is due August 14th. Anderson brought a flyer for Board review; Board approved flyer to be distributed to businesses and football player parents. Pruismann and Anderson will take care of flyer distribution, Anderson will contact the Williams Lions, Horn will contact the Blairsburg Lions, and Pruismann will talk to the Kamrar Lions. Horn will check with AD Jeff Meyer to ascertain that contributing businesses will be listed in football programs this fall. A minimum of $1200 needs to be raised by August 9th to meet this bill.

Horn submitted dates for 2006-2007 fundraisers; August 25th Open House (hog raffle), October 13th (Homecoming Supper), and January 26th, 2007 (Winter Chili Supper and Raffle). Dates were approved by the Board. For the Open House, L. Mechaelsen and Anderson will each get a ½ hog donation; Greufe and Horn will print up tickets for the raffle. Pruismann will contact Bob Welch (Boondocks) about providing food for the Homecoming Supper.

Horn will update the letter that goes with the pamphlet mailing in December and have it ready for Board review at the next meeting, which will be held August 21st at 7:00 in the NEH meeting room.

Northeast Hamilton School Foundation

Meeting Minutes June 2, 2006


The meeting was called to order at 6:35 p.m. by Chairman Lendell Mechaelsen; Foundation Board members present were Mechaelsen, Merle Hamilton, Marlin Pruismann and Allen Anderson; also present were Jane Heiden and Janet Greufe.

John Seiser, NEH Varsity Football Coach, presented a request to purchase football equipment.  He would like help raising $4700 to purchase a 3-man blocking sled, blocking dummies, and a tackling sled. Members of the NEH Football team are willing to help the Foundation in any capacity to raise the funds. This request led into a discussion of available funds and possible fundraisers such as selling football field yard lines and awarding donated prizes to winners.  Motion by Anderson, second by Pruismann to purchase all three pieces of football equipment if payment can be made over two years without extra fees. Motion approved unanimously. The Foundation will promote fundraising directed to football equipment with posters and flyers to be distributed by the football players at each of the community celebrations – Blairsburg Days, June 17; Kamrar Centennial, June 24; Williams 4th of July. Al will design the football equipment posters and flyers. Marlin will contact the three Lions Clubs and the Stag Committee for donations.

The Kamrar Centennial Committee has agreed to have someone speak at their banquet to explain the Foundation’s purpose. Lendell hesitantly agreed to be that person if someone would write up a brief script for him to use. Donations are not to be solicited during the presentation but brochures may be available for attendees and also during the day in the park.

Brochure updates discussed were: new contributors list; include a Projects Competed list listing $4500 given in scholarships to 16 NEH students and the football restrooms; update the Project Goals to include football equipment, NEH Signs and Ground Improvements. Shannon Horn will be asked to make these changes in time for brochures to be ready by June 17th. Foundation Board Members are asked to be available at each of the community celebrations to distribute brochures, answer questions and perhaps collect donations.

The next meeting will be held in July to discuss fall fundraiser plans.

Pruismann motioned for the meeting to adjourn at 7:32; second by Hamilton; all aye.

Northeast Hamilton School Foundation

Meeting Minutes April 25, 2006


The meeting was called to order at 7:00 by Vice Chairman Merle Hamilton; Foundation Board members present were Hamilton, Rhonda Mechaelsen, and Allen Anderson; also present was Roark Horn.

The key agenda item for this meeting was for the board to decide how much and in what manner scholarship dollars would be awarded. After discussion, it was determined that all students who fully completed the application process would receive an award. With 16 applicants in the Class of 2006 fulfilling this criteria, it was further determined that scholarships would be distributed as follows:

•    2-$500 awards
•    2-$400 awards
•    2-$300 awards
•    10 - $200 awards

Criteria for distribution of the awards would focus primarily on student contributions to school activities and organizations, and secondarily on student contributions to community activities and organizations. If the event of a tie between individuals after those criteria were tallied, ACT composite would then be used as a tiebreaker.

Students will receive a certificate of award at the Senior Awards Night on Tuesday, May 16th, 2006. Treasurer Marlin Pruismann was nominated to present the awards on behalf of the NEHSF.  With the award, students will be given a form to fill out and submit to Treasurer Marlin Pruismann upon completion of their first semester of college, indicating the college business office to where the Foundation should forward the scholarship.

A motion reflecting all of the above was made by Anderson, second by R. Mechaelsen; all aye.

Another item of discussion involved finding a means of soliciting area businesses in 2006-2007 for scholarship sponsorship.

R. Mechaelsen motioned for the meeting to adjourn at 7:55; second by Anderson; all aye.



Northeast Hamilton School Foundation

Meeting Notes – March 27, 2006


Meeting was called to order at 6:35 p.m. by Chairman L. Mechaelsen. Board members present were Mechaelsen, R. Mechaelsen, M. Hamilton, and M. Pruismann. Also present were J. Heiden, J. Greufe and R. Horn.

Treasurer’s Report: Pruismann reported the fund balance to be $7,414.11.

The NEH Spirit Club will make a donation (amount yet to be determined) to be used at the discretion of the Foundation Board.

Motion by R. Mechaelsen, second by L. Mechaelsen to put $7,000 in a short term (6 month @ 4% interest rate) CD. All aye. 
The previous $3,500 CD comes due on March 30, 2006.

Discussion was held regarding how many scholarships, and at what dollar amount, the Foundation should offer.  It was decided to designate a pool of money available for scholarships with the dollar amount for each award contingent on the number of applications received.

The scholarship application form was discussed and approved with minor changes.  The forms will be available to students, via the district’s guidance office, on March 28th with the application deadline on April 19th.

R. Mechaelsen turned over the data files containing Blairsburg, Kamrar, Williams and Northeast Hamilton alumni names and addresses to the NEH District office for permanent filing and maintenance. The Directors would like to express their sincere thanks to Rhonda for collecting and organizing such an extensive list of alumni with addresses.  The many hours she devoted to supplying such a significant data base is greatly appreciated.

The Board will meet between April 19th and May 12th to select scholarship recipients.

Meeting adjourned at 7:40.

Northeast Hamilton School Foundation

Minutes of Meeting – December 27, 2005


Meeting was called to order at 6:30 p.m. by Chairman L. Mechaelsen. Board members present were Mechaelsen, R. Mechaelsen, M. Hamilton, and M. Pruismann. Also present were J. Heiden and R. Horn.

Treasurer’s Report: Pruismann reported that all outstanding bills had been retired. As of the last bank statement, there is $221.09 in savings and $3939.27 in checking. There is an additional check for $100; this amount will be used to cover the last Foundation mailing (cost = $88). There is also a check due Eric Schimp for $100 for the Ubben scholarship.

Motion by Pruismann, second by Hamilton to put $3500 in a short term (3 month) CD. All aye.

Discussion was held regarding the February 3rd Foundation Fundraiser. The following was decided:

Pruismann will solicit auction items from Electrolux and try to locate a winter coat
Anderson will be asked to solicit auction items from his various sources
R. Mechaelsen will try to get an auction item from ISU
Hamilton will try to get an auction item from Iowa U
Horn will visit with Coach Seiser about an item commemorating the football season
Pruismann will contact Trumps and Boondocks for chili and burgers for the meal
R. Mechaelsen will coordinate the purchase of all other items: condiments, drinks, plates and bowls, napkins, crackers, and chips, after checking to see what is in storage at Thrivent
Horn will contact FCS Club about desserts
Horn will take care of all advertisement of the event
Greufe will assemble approximately 1000 raffle tickets
Horn will ask AD Meyer about having some little kid performance at halftime to draw fans

The Board will meet again January 24th, 2006, to check on progress and shore up last minute details.

Hamilton motioned meeting adjourn at 6:15; All aye.

Northeast Hamilton School Foundation

Meeting Minutes - October 12, 2005

Thrivent Financial

Meeting was called to order at 7:00 p.m. by Chairman Lendall Mechaelsen; members present were Mechaelsen, Merle Hamilton, Rhonda Mechaelsen, and Allen Anderson. Roark Horn was also present.

Discussion was held on the Fundraiser Supper to be held on October 14th. All items had been or will be procured; committee members will meet at the concession stand between 4:30 and 5:00 to make final preparations for the dinner, which will run from 5:30 to 7:00.
For the next two football games, tickets to the Iowa State – Kansas State football game on November 5th will be raffled.
NEH magnets were completed and will be sold for $10 apiece at events until all are gone.
The 50/50 raffles on September 23 and October 7 netted $158; Board would like to continue doing this at home basketball games whenever possible.
R. Mechaelsen had completed 500 letters and pamphlets to send to alumni soliciting donations; she will give to M. Pruismann for mailing. There are approximately 400 more that need to be sent – copies will be made and ready for the next meeting, or sooner.

Meeting adjourned: 7:55 p.m.


Northeast Hamilton School Foundation

Minutes of Meeting – September 14, 2005 at 7:00 p.m.

Thrivent Financial

Present:  Marlin Pruismann, Lendell Mechaelsen, Alan Anderson, Merle Hamilton, Rhonda Mechaelsen, Roark Horn, and Janet Greufe         Jan Heiden arrived at 7:03 p.m.

Next meeting:  Wednesday, October 12th @ 7:00 p.m., Thrivent Building

Alan Anderson accepted a position on the Northeast Hamilton School Foundation Board of Directors replacing Troy Hassebrock.

Motion by Pruismann, second by Anderson to approve the Officers as listed: 
Chairman        Lendell Mechaelsen
Vice Chairman    Merle Hamilton
Treasurer/Secretary    Marlin Pruismann
Motion carried unanimously.

Treasurer Pruismann reported that the account balance stands at $3,679.47 of which $3,100 is designated for pass-thru scholarships.  A savings account will be set up to separate scholarship donations from general donations.  Director Pruismann also shared a final list of contributors for the year ending on June 30, 2005. 

The fall fundraiser was discussed with the Directors choosing October 14th, Homecoming, as the date for a grilled sandwich supper.  The supper will consist of a sandwich, baked beans, chips, bar and drink at a cost of $4.00 with single sandwiches selling for $2.00.  Serving will begin at 5:30 p.m.  Al Anderson will contact Hamilton County Beef Producers for a possible donation of burgers and will contact John Hoversten to borrow his large grill.  Marlin Pruismann will contact grocery stores for donations of buns, chips and/or condiments.  Jan Heiden will contact the Iowa Falls State Bank for donations of cups and napkins.  Lendell Mechaelsen will provide plastic ware and coffee.  Rhonda Mechaelsen will provide plates.  Merle Hamilton and Marlin will provide five gallon coolers for the lemonade.  Roark Horn will ask the FCS Instructor if the Foods students could make the bars and he will provide posters and announcements to publicize the event.

It was also decided that the Foundation would sponsor a 50/50 Raffle at all remaining home football games beginning with the September 23rd game against Sentral of Fenton.  Roark will set up a table near the concession stand to sell tickets while other members sell among the crowd.  The 50/50 raffle will be designated for outside facilities and scholarships.  Another fundraising idea discussed was purchasing Trojan car magnets from Decker Sports to sell at home events.  Al was directed to get more information on the style and design of the magnet.

Possible future projects discussed were: baseball dugouts; baseball lights; extend the chain link fence along the base lines of the baseball diamond; a scorer’s table for the gym; and tents for use at outside activities such as rainy track meets and fundraiser events.  Marlin and Al will work together to provide a recommendation to the Board for the purchase of a tent that could be used yet this fall.

Rhonda will prepare a flyer/letter mailing using the addresses collected so far. 

R Mechaelsen moved to adjourn at 8:15; second by Hamilton; all aye.

Northeast Hamilton School Foundation

Minutes of Meeting – June 8, 2005

Thrivent Financial

Present: Lendall Mechaelsen, Marlin Pruismann, and Merle Hamilton
As Secretary: Roark Horn

Meeting was called to order at 6:30 p.m. by Vice President Lendall Mechaelsen.

Motion made by Hamilton, second by Pruismann to accept resignation of Troy Hassebrock as Chairman of NEHSF and acting Board member, effective May 12, 2005.
All aye.

Motion by Pruismann to appoint Allen Anderson to fill vacated Board member position; second by Hamilton; all aye, pending his acceptance of the position.

Motion by Hamilton to have L. Mechaelsen serve as interim Chairperson until a meeting of the entire Board can be held. Second by Pruismann; all aye.

Board reviewed letter and pamphlet for summer mailing, and provided suggestions.  100 black and white brochures will be ready for Blairsburg Day on June 18, with 200 more black and whites and 50 colored brochures ready for Williams July 4th Celebration. Board expressed appreciation to Shannon Horn for her work on the pamphlet.

Treasurer Pruismann reported that the account balance stands at $3899.32. Outstanding bill to Blairsburg Lumber is $2223.05. Bill will be paid this month out of account balance.

Pruismann moved to adjourn at 7:25; second by Hamilton; all aye.

Northeast Hamilton School Foundation

Minutes of Meeting - April 28, 2005

Thrivent Financil

Present:  Marlin Pruismann and Rhonda Mechaelsen
Jan Heiden, Roark Horn and Janet Greufe

Next meeting:  Wednesday, June 8th @ 6:30, Thrivent Building

Due to the lack of a quorum a meeting was not held.  Those present did discuss the opportunity to share information about the Foundation at class reunions and community events this summer - Blairsburg Day June 18th, Alumni Reunion in Williams July 3rd, and the Williams 4th of July celebration.  Does anyone know of any other class reunions this summer?

Revisions to the restroom project brochure were discussed like changing the Goals for 2005-2006, noting the completion of the first project, and adding the list of 2004-2005 donors. 

It was suggested to add a dollar amount for scholarships as a new goal for this year along with future projects.  Hopefully goals will be decided at the June meeting so the brochure can be approved for printing and distribution at the community events.  Roark will work on the layout of the revised brochure and have something ready for the June meeting.

Alumni addresses keep trickling in.  The brochure could be mailed out along with a short “bio” letter using pieces from the original alumni letter.

Received a check from Pella Windows (thank you Lendell) and notification that they have the Foundation’s 501(c)(3) status on file for future donation requests.

The remaining amount due to Blairsburg Lumber is $2,223.05 (before the Pella/Mechaelsen donation).

Northeast Hamilton School Foundation

Minutes of Meeting – March 28, 2005

Trivent Financial

Meeting was called to order by Vice Chairman Lendall Mechaelsen at 6:45. Members present included Mechaelsen, Rhonda Mechaelsen, Marlin Pruismann, and Merle Hamilton. Ex-officio members present were Jan Heiden and Roark Horn.

Treasurer’s report: Account balance: $598.77. Since last meeting, have paid over $7,000 to Blairsburg Lumber toward the concession stand remodeling project. Only $2,223.05 is left to be paid on this project. No other debts outstanding.

Discussion was held concerning acceptance of donations for scholarships. Scholarship donations will take two forms: restricted, where the money is earmarked for specific qualities or attributes; and unrestricted, where the donor is expecting the NEHSF to distribute the funds at the NEHSF’s discretion. A process for acceptance of both kinds of donations needs to be developed; additionally, a process for distribution of undesignated scholarship donations needs to be developed.

Discussion was held regarding a request from the Spirit Club to distribute scholarship donations from that organization. It was assumed that these donations would fall under the category of restricted, and that the Spirit Club would provide the funds to the NEHSF prior to July 1, 2005. The NEHSF would then hold the funds and distribute them in accordance with the Spirit Club’s wishes to the graduates of the Class of 2005.

It was moved by Hamilton and seconded by R. Mechaelsen to accept a designated scholarship donation from the Spirit Club to be used for scholarships for the Class of 2005. All ayes.

Discussion of future fundraisers was held; Mr. Horn will visit with the Spirit Club and Mr. Meyer about doing something during the Homecoming football game and a Friday home basketball game at the end of January or the beginning of February.

Update on alumni lists was given by R. Mechaelsen; over 250 addresses have been accumulated. Short discussion ensued on creating a new brochure to mail this summer.

Next meeting is planned for April 28 at 6:30 at Thrivent Financial.

Pruismann moved to adjourn at 7:40; second by Hamilton. All aye.

Northeast Hamilton School Foundation

Minutes of Meeting – January 14, 2005


NEHSF members met briefly on Friday, January 14, 2005 from 6:15 – 6:30 p.m.

Members present were Marlin Pruismann, Merle Hamilton, Lendall Mechaelsen, Rhonda Mechaelsen, Jan Heiden, Roark Horn and Janet Greufe.

Sample fundraiser flyers were viewed. The flyers will be updated on Wednesday with any additional raffle items listed then posted in area communities and mailed to the visiting school for posting.

Raffle tickets were shared for early sales. Marlin and Rhonda sold tickets during the ball game. Will someone sell tickets at the 1/21 ball game? Merle will take tickets to the Stag supper. More tickets have been printed and are at the District office for pick up.

It was suggested to put the names of donors on the Foundation web page. Marlin will submit a list to Sherry Clayton for that purpose.

Members will begin serving the meal on Friday, January 28th at 5:30. Janet and Marlin will be setting up at 3:45 the rest may arrive when able to. Please check your email for any additional notices regarding the fundraiser.

Northeast Hamilton School Foundation

Minutes of Meeting – January 7, 2005


The meeting was called to order at 5:53 p.m. by Chairman Troy Hassebrock. Present were: Troy Hassebrock, Lendall Mechaelsen, Marlin Pruismann, Rhonda Mechaelsen, Roark Horn and Janet Greufe.

The January 28th fundraiser was discussed with each member giving a brief update of their responsibilities:

Merle had no luck with the contact for donating a hog to the raffle; Williams Locker will not be able to donate the processing so the winners will have to cover that cost; received a North Face jacket for the raffle and trying to get something from a University of Iowa sports team.

Marlin received the food donations (already prepared) from Boondocks and Trumps; will provide cups for the drinks; has 6 ISU Men’s Basketball tickets for raffle.

Troy received donated chips from HyVee; and will contact someone about donating a hog for the raffle.

Lendall will purchase the ketchup, mustard and pickles, as well as, the lemonade and coffee.

Rhonda will purchase the bowls and plates.

Janet will provide the plasticware.

Roark will create a flyer to advertise the event; and prepare the raffle tickets ($1 for one, $5 for six).

R Mechaelsen continues to collect information for the alumni data. Some classes still need a contact person.  It was suggested that a permanent ad noting the Foundation be placed in the District’s monthly newsletter.

The next meeting will be Friday, January 14th at 6:15 p.m. in the ICN room. The agenda will consist of finalizing the fundraiser and issuing raffle tickets.

Pruismann moved the meeting adjourn at 6:29 p.m.; second by L Mechaelsen; all aye.

Northeast Hamilton School Foundation

Minutes of Meeting – December 21, 2004


The meeting was called to order at 5:45 p.m. by Chairman Troy Hassebrock. Present were: Troy Hassebrock, Lendall Mechaelsen, Merle Hamilton, Marlin Pruismann, Jan Heiden and Janet Greufe. Rhonda Mechaelsen arrived at 5:58 p.m.

Jeff Meyer was present as a visitor to help with ideas for a supper/raffle fundraiser.

A decision was made to have a free will chili and beef burger supper on January 28th from 5:30 – 7:30 p.m. with the possibility of a raffle.  The meal will consist of chili with crackers, beef burger, chips, bar, and a drink (coffee or lemonade); serving approximately 400 people. Members will ask for supper and raffle donations. The FCS foods classes will be asked to prepare bars with the Foundation funding the cost.

The following responsibilities were designated:

Marlin will contact Trumps and Boondocks to ask for donations of chili, crackers, beef burger, and buns; will donate cups for the fundraiser and a pair of tickets to the Iowa State vs. Oklahoma men’s basketball game for the raffle; will contact Betty Sponsel to announce the fundraiser on the radio; will create posters to post in community buildings; will contact the Williams Stag Committee about a money donation in response to the letter mailed to all District patrons.

Merle will contact Mike Inks about donating a hog for the raffle; will contact Williams Locker about donating the processing of the hog; will contact someone about the possibility of donating a North Face jacket for the raffle; will contact the Williams Lions Club about a money donation in response to the letter mailed to all District patrons.

Troy will contact Fareway and HyVee about donating chips for the supper, and will contact Jeff Meyer about printing raffle tickets.

Lendall will purchase the lemonade and coffee, and will contact the Kamrar Cooperative Telephone Exchange for a possible raffle donation or money donation in response to the letter mailed to all District patrons.

Janet will contact Spirit Club about using the big coffee pots, and will contact FCS Instructor Kathy Thelke about the bars.

Board members were given a list of graduation classes that have incomplete alumni data. Discussion was held on selecting a person from each year that would be able to help the Foundation complete the data. Rhonda will continue to collect the information as it comes in.

The next meeting will be Friday, January 7th at 5:45 p.m. in the ICN room. The agenda will consist of finalizing the fundraiser and preparing a list of items to be printed on the raffle tickets. (Be thinking of raffle items.)

Hamilton moved the meeting adjourn at 6:35 p.m.; second by Pruismann; all aye.





 

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