March School Board Minutes PDF Print E-mail

BUDGET HEARING OF THE NORTHEAST HAMILTON SCHOOL BOARD

March 30, 2010

 

The Budget informational hearing of the Northeast Hamilton School Board of Directors was called to order by President Bruce Mark, at 7:02 p.m. with the following members answering roll call: Kim Schaa, Kathy Pruismann, Bret Schutt, Dave Mayo and Bruce Mark. Administration present were Superintendent Andrew Woiwood, Principal Pat Hocking and Board Secretary Janet Greufe.

 

Visitors present were Wes Sweedler, Marty & Kim Schimp, Ashley Davis, Jenny Pruismann, Lisa Heiden, Brandon Kelley, Teresa Wood, Sally Greenfield, Tammy Massman, Carroll & Judy Ose, and Jeff & Glenda Meyer.

 

Motion by Schaa, second by Schutt to approve the public hearing agenda. Motion carried unanimously.

 

Superintendent Woiwood presented the 2010-11 fiscal year budget as published on February 19, 2010 in the Webster City Daily Freeman Journal. Total budget expenditures amount to $4,563,394. Property tax and utility replacement revenue amounts to $1,912,186 that translates to a combined tax rate per thousand of $12.28201. The detailed tax rate is General Fund $11.56669; Management Fund $0.00000; Physical Plant & Equipment Levy Fund $0.71532; and Debt Service Fund $0.00000. The remaining revenue is derived from a 15% income surtax, state and federal aid, and other miscellaneous sources.

 

The budget includes a cash reserve levy in the amount of $536,004 to help recover cash not received due to the Governor’s 10% Across The Board cut; the loss of Phase I funding paid out to teachers; the loss of $10,000 in the Budget Guarantee phase out plan; and the State’s underfunding of $290 per weighted enrollment for FY11 estimated at $88,000.

 

Superintendent Woiwood proposed budget reduction recommendations for 2010-2011. The Board will take action on this item at the regular April 7th Board Meeting. The reduction recommendations totaling $202,433 are as follows:

 

Eliminate: Administration-Curriculum position ($23,800)

Associate position ($6,100)

Technology position ($36,834)

Reduce: Additional contract days (8,605)

Secretary contract days ($2,000)

Art to .625 FTE ($5,760)

Nurse to .5 FTE ($4,930)

Vocal Music to .5 FTE ($4,660)

Media ($27,654)

Realign: Special Services K-12 ($34,190)

Early Retirement Attrition: Language Arts ($47,910)

 

Questions, comments, concerns and ideas were discussed regarding the budget and recommended reductions. The Board expressed their appreciation for the visitors input and encouraged all to continue sharing ideas and questions with the administration and Board, as they continue to look for ways to be as fiscally responsible as possible in providing quality education for all NEH students.

 

Motion by Schutt, second by Mayo to enter closed session for negotiation strategy. Motion carried unanimously. The Board entered closed session at 8:18 p.m. and came out of closed session at 8:37 p.m.

 

Motion by Schutt, second by Mayo to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:37 p.m.

 

Bruce Mark, President                                                                  Janet Greufe, Secretary

 

 

REGULAR MEETING OF THE NORTHEAST HAMILTON SCHOOL BOARD

March 11, 2010

 

Mr. Brennan O’Connor, Physical Education Instructor, presented on the K – 12 programs.

 

The regular meeting of the Northeast Hamilton School Board of Directors was called to order by President Bruce Mark, at 7:00 p.m. with the following members answering roll call: Kim Schaa, Bret Schutt, Dave Mayo and Bruce Mark. Kathy Pruismann was absent. Administration present were Superintendent Andrew Woiwood, Principal Pat Hocking and Board Secretary Janet Greufe.

 

Visitors present were Pat Powers, Teresa Wood, Devin Hensley and Randy Greufe.

 

Motion by Schaa, second by Schutt to approve the agenda. Motion carried unanimously.

 

Motion by Schutt, second by Mayo to approve the minutes of the regular meeting held February 10, 2010. Motion carried unanimously.

 

The financial reports were presented of all the funds. Motion by Schutt, second by Schaa to accept the reports as presented. Motion carried unanimously. A new general fund cash balance comparison worksheet was shared with the Board.

 

Motion by Mayo, second by Schutt to allow all bills and claims. Motion carried unanimously.

 

Devin Hensley, representing the Junior Class, shared Prom 2010 Midnight Garden details. Hickory Park, Ames, will be catering the group meal to be served at Missionary Alliance Church, Blairsburg. Attendance at the meal/program is required for admission to the dance that will be held at the Williams Community Center. The Community Center will be open to the public at 7:30 p.m. and a prom walk will take place at approximately 8:00 p.m. The Board thanked Devin for the update.

 

Superintendent Woiwood shared “good news” information regarding students, teachers and programs at NEH. The Board congratulated all students and staff.

 

Superintendent Woiwood gave a construction update. The roof is on the lobby/reception area; brick has been laid on three sides of the building and inside the lobby area; interior block walls complete and ceramic tile is being installed in restrooms; windows are going in; work continues on the electrical, mechanical and plumbing; painting will start next week; and the lobby area is being prepared for concrete. The next construction meeting is scheduled for Friday, March 12 at 9:00 a.m.

 

The Board discussed an early retirement plan for certified employees that would be offered during the 2009-2010 school year only. To be eligible the certified teaching employee must meet or exceed the following: 1) must have at least 20 years of total contractual teaching experience at any Iowa district and be a minimum age 61; 2) must present their request for early retirement and intent to retire in writing to the superintendent along with a resignation no later than March 15, 2010; and 3) must be actively working. The early retirement benefit would equal 37% of the employee’s base salary to be paid into a non-elective 403(b) Special Pay Plan. The complete plan is available upon request from the Superintendent’s office. Motion by Mayo, second by Schaa to approve the plan as outlined in the Licensed Employee Early Retirement Plan Description. Motion carried unanimously.

 

Motion by Schaa, second by Mayo to approve the early retirement benefit application and resignation from Virginia Hoelscher. Motion carried unanimously.

 

Minutes, March 11, 2010, Page 2

 

The public had an opportunity to provide comment on the proposed 2010-2011 calendar. Motion by Mayo, second by Schaa to approve draft #2 as the 2010-2011 calendar. Motion carried unanimously. The first day of school for students will be 8/25 and the last day of school is scheduled for 5/24. Winter break is scheduled for 12/24 – 1/2 and spring break is scheduled for 4/21 – 4/25. Two professional development dates will be scheduled with Webster City CSD.

 

Motion by Mayo, second by Schaa to approve the open enrollment application for Hannah Broshar to attend NEH immediately. Motion carried unanimously. Webster CSD permitted the immediate transfer.

 

Motion by Schaa, second by Schutt to approve the open enrollment application for Taylor Broshar to attend NEH beginning with the 2010-2011 school year. Motion carried unanimously. All timelines were met.

 

Motion by Schutt, second by Mayo to approve the open enrollment application for Austin Wisdom to attend NEH beginning with the 2010-2011 school year. Motion carried unanimously. All timelines were met.

 

Motion by Schaa, second by Schutt to approve the open enrollment application for Chesne Wisdom to attend NEH beginning with the 2010-2011 school year. Motion carried unanimously. All timelines were met.

 

Motion by Mayo, second by Schaa to approve the open enrollment application for Shay Caruth to attend NEH beginning with the 2010-2011 school year. Motion carried unanimously. All timelines were met.

 

Motion by Schaa, second by Schutt to approve John Seiser as the Head Football Coach for the 2010 season. Motion carried unanimously.

 

Motion by Schutt, second by Mayo to approve Dave Hilton as the Head Softball Coach for the 2010 season. Motion carried unanimously.

 

Motion by Mayo, second by Schaa to approve Dan Greenfield as the Assistant High School Football Coach for the 2010 season. Motion carried unanimously.

 

Motion by Schaa, second by Schutt to approve Brandon Frohwein as the Assistant Baseball Coach for the 2010 season. Motion carried unanimously.

 

Motion by Mayo, second by Schaa to approve BreAnn VanDeer as the Assistant Softball Coach for the 2010 season. Motion carried unanimously.

 

Motion by Schutt, second by Schaa to approve Dawn Challey as a volunteer softball coach for the 2010 season. Motion carried unanimously.

 

Motion by Mayo, second by Schaa to approve payment to Brandon Frohwein for the full Junior High Girls Basketball Coaching contract for his service during the 2009-2010 season. Motion carried unanimously.

 

Motion by Schaa, second by Schutt to accept Brandon Frohwein’s resignation as the Junior High Girls Basketball Coach. Motion carried unanimously.

Minutes, March 11, 2010, Page 3

 

The Board discussed possible PPEL projects for FY10 and FY11. The Board directed administration to move forward with blocking in the restroom doors and receiving a second bid for replacing the electrical panel in the old building. The Board also discussed the need to purchase furnishings for the new elementary building and addressing concerns that the furnishings were not included in the bond referendum amount. It was the intent of the Board to borrow only the funds needed to construct the building. The Board could not justify paying 20 years of interest on building furnishings that could be purchased as funds became available. The estimated cost of furnishing the media center, computer lab, reception area and preschool classroom is $50,000. The Northeast Hamilton School Foundation voted at their last meeting (3/5) to donate $20,000 toward the furnishings and the Board is considering using $20,000 of PPEL funds and $10,000 of LOSST funds to cover the cost of furnishing the areas.

 

The Board reviewed the FY11 Budget Presentation and discussed budget priorities including an overall property tax rate of possibly $12.28201 and total expense target that would direct the administration to recommend possible reductions to reach the targeted amount. Due to the decrease in enrollment, the decrease in the budget guarantee, the 10% across the board cut and the possibility of underfunding the 2% allowable growth promised for FY11 the Board is faced with increasing taxes and cutting expenses to put the district in the best financial position possible. The 2010-2011 Budget Public Hearing will be on Tuesday, March 30, at 7:00 p.m. in the high school media center.

 

Superintendent Woiwood informed the Board of the progress on the preschool grant application and asked about other options if the grant is not approved; the Board approved a letter of support for the preschool application; professional development activities were reviewed; the disposal of excess items was discussed and direction was given to join the community-wide garage sale in the spring; the furnishings committee will meet with vendors and present a recommendation to the Board at the April Board meeting; DLR Group will provide a building plaque, the contents was discussed; and due to the poor condition of the gravel roads, buses will run on main roads only until there is improvement. The difficulty of midday announcements for parents was acknowledged and every effort to ensure student delivery is made.

 

Principal Hocking reported attendance at parent-teacher conferences was approximately 100% for K-5 and much lower for middle/high school; Grandparents’ Day has been renamed VIP Day and has been rescheduled to Thursday, April 1st; the extended days (additional 45 minutes) will begin on Monday, March 15th; and requested the Board continue offering the baseball/softball family passes at a cost of $70 or work the gate at two games, the Board approved.

 

Motion by Schaa, second by Mayo to go into closed session for negotiation strategy. Motion carried unanimously. The Board entered closed session at 10:43 p.m.

 

The Board came out of closed session at 11:28 p.m.

 

Motion by Schaa, second by Schutt to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 11:28 p.m.

 

 

Bruce Mark, Board President                        Janet Greufe, Board Secretary

 

 

 

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