REGULAR MEETING OF THE NORTHEAST HAMILTON SCHOOL BOARD

April 7, 2010

Mrs. Sally Greenfield, K-12 Guidance Counselor, presented on the K – 12 programs.

The regular meeting of the Northeast Hamilton School Board of Directors was called to order by President Bruce Mark, at 7:00 p.m. with the following members answering roll call: Kim Schaa, Bret Schutt, Dave Mayo, Kathy Pruismann and Bruce Mark. Administration present was Superintendent Andrew Woiwood and Board Secretary Janet Greufe.

Visitors present were Teresa Wood, Margaret Ronnfeldt, Mike Nelson, Alan Ose, Lori Ratzke, Glenda Meyer, Beth Heller, Tony & Joni Smith, Carmen Koch, Jenny Pruismann, Ashley Davis, Pat Powers, Lisa Heiden, Tammy Massman, Herb Strasser, and Sally Greenfield.

Herb Strasser addressed the Board concerning the proposed budget reductions and their affect on achieving state mandates; he asked the Board to consider reducing in other areas. There was clarification regarding the library teacher reduction and administrative reductions. Chairman Mark expressed the difficulty in the situation. Director Schutt expressed the importance of consensus as the Board moves forward making these decisions.

Motion by Schutt, second by Mayo to approve the agenda. Motion carried unanimously.

Motion by Schaa, second by Pruismann to approve the minutes of the regular meeting held March 11, 2010 and the Budget Hearing held on March 30, 2010. Motion carried unanimously.

The financial reports were presented of all the funds. Motion by Schutt, second by Schaa to accept the reports as presented. Motion carried unanimously. The Board directed Secretary Greufe to request fuel bids for the 2010-2011 school year; a decision will be made at the regular May meeting.

Motion by Mayo, second by Schutt to allow all bills and claims. Motion carried unanimously.

Superintendent Woiwood shared “good news” information regarding students, teachers and programs at NEH. The Board congratulated all students and staff on their accomplishments.

The Board, administration and staff of NEH expressed their deepest sympathies to the family of Dave Thompson and to his coworkers at Peterson Construction. Mr. Thompson, Project Foremen of the NEH elementary building project, was fatally injured when a brick wall fell on him on April 2, 2010.

Superintendent Woiwood gave a construction update. OSHA was present on the site following the accident and EMC Insurance will cover the cost to repair the damage to the building. The classroom cabinetry has been installed; classrooms are being painted; the tile work continues in the restrooms; concrete poured in electrical room, entry and office area; the entry doors have been installed; and work has started on the east gym entrance. Grandparents/VIP Day visitors toured the building.

Motion by Pruismann, second by Schutt to accept the following donations with great appreciation:

Lurlin Hoelscher - $100 to FFA

Steve & Kristi Luppes - $50 to Band

NEHSF - $250 to Drama; $419.01 to Social Studies; $735.60 to Media; $273.63 to English

Motion carried unanimously.

Superintendent Woiwood presented the 2010-11 fiscal year budget as published on March 19, 2010 in the Webster City Daily Freeman Journal and presented at a public hearing on March 30, 2010. Total budget expenditures amount to $4,276,284. Property tax and utility replacement revenue amounts to $1,912,186 that translates to a tax rate per thousand of $12.28201. The remaining revenue is derived from 15% income surtax, state and federal aid, and other miscellaneous sources. Motion by Schutt, second by Schaa to approve the budget as presented for Fiscal Year 2011. Motion carried unanimously.

Motion by Schaa, second by Schutt to adopt the following resolution:

RESOLVED, that the Board of Directors of Northeast Hamilton Community School District, will levy property tax for fiscal year 2010-2011 for the regular program budget adjustment as allowed under Iowa Code section 257.14. Motion carried unanimously.

Superintendent Woiwood presented a plan to cut $202,443 from expenses for FY11 at the request of the Board at the March 30, 2010 meeting. Chairman Mark opened the discussion to visitors. (The list of reductions and detailed minutes of the discussion may be viewed at the District office.) Motion by Schutt, second by Pruismann to approve the reductions as presented. Voting Aye: Schutt, Pruismann, Schaa, Mark. Voting Nay: Mayo (Mayo opposed voting without more time to consider the proposal.)

Motion by Mayo, second by Schaa to approve John Seiser as the Junior High Boys Track Coach for the 2010 season. Motion carried unanimously.

Motion by Schutt, second by Mayo to accept the resignation from Lisa Heiden as the Media Teacher with great appreciation for her years of service at NEH. Motion carried unanimously.

Motion by Schaa, second by Pruismann to accept the resignation from Kathy Brandt as the Fall Cheerleading Coach with appreciation for serving NEH in this capacity. Motion carried unanimously.

Motion by Pruismann, second by Mayo to approve the request from Joni Smith for a half day of leave without pay to attend a college meeting with her daughter. Motion carried unanimously.

Motion by Mayo, second by Pruismann to approve the request from Jennifer Pruismann for a day without pay to attend a legal meeting. Motion carried unanimously.

A recommendation from the Furniture Committee (for the new elementary building) was not presented to the Board.

Motion by Mayo, second by Schutt to accept the low bid of $17,850 from Friend Electric to replace the electrical panel in the old building. Motion carried unanimously.

Director Schaa shared positive comments from individuals that had attended the Grandparents/VIP Day activities at NEH.

Superintendent Woiwood shared with the Board that the district requested a 30 day extension from the State Auditor’s Office at the request of the district’s auditors due to unforeseen health issues; received notice that all non-compliance issues from the State Site Visit have been resolved; this will be the last year for the Preschool Grant and all that apply will be funded; area science teachers will be meeting to discuss common topics, sequencing and resources to consider collaboration with the use of the online program “Moodle”; the ACT Test Prep classes have been completed and those involved thanked the Board for supporting the program; the Art program will be moving out of the stand alone building this summer and shared possible options for using the building - the Board directed Administration to present the remodeling cost of converting the space to any of the suggested possibilities; and shared the Professional Development reflections from the April 1st Professional Development.

Motion by Schutt, second by Schaa to go into closed session for negotiation strategy. Motion carried unanimously. The Board entered closed session at 9:01 p.m.

The Board came out of closed session at 9:40 p.m.

Motion by Schutt, second by Mayo to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 9:40 p.m.

Bruce Mark, Board President                                                 Janet Greufe, Board Secretary

SPECIAL MEETING OF THE NORTHEAST HAMILTON SCHOOL BOARD

April 14, 2010

A special board meeting of the Northeast Hamilton School Board of Directors was called to order by Vice-President Kathy Pruismann, at 6:30 p.m. with the following members answering roll call: Kathy Pruismann, Kim Schaa, Bret Schutt and Dave Mayo. Bruce Mark was absent. Administration present was Superintendent Andrew Woiwood and Board Secretary Janet Greufe.

Visitors present were Laura Seiser, Sally Greenfield, Virginia Hoelscher, Jody Kelley, Beth Heller, Janelle Oakland, Kim Schimp, Lisa Heiden, Joni Smith, Tammy Massman, and Erik Wibholm, Town & Country Insurance, and Renae Johanningmeier, Group Benefits, LTD.

Motion by Schutt, second by Schaa to approve the agenda. Motion carried unanimously.

The Board requested preliminary bids on health insurance. The results indicated a substantial savings and the Board felt it worthwhile for the district and employees to seek firm bids. Renae Johanningmeier presented the preliminary information and compared plan options using the most aggressive preliminary bidder with the district’s current plan/carrier. Visitors were invited to ask questions regarding the plans, carriers and bidding process. The next step towards receiving firm bids would be completing the Iowa Uniform Group Health Application by every individual receiving health insurance through NEH, since the NEH group size is below 50 employees. Ms. Johanningmeier will schedule a day at NEH to assist employees with completing the form. Erik Wibholm offered his services to employees as the local agent working with Ms. Johanningmeier.

Motion by Schaa, second by Mayo to adjourn the meeting. Motion carried unanimously.

Meeting adjourned at 7:40 p.m.

The negotiating teams met in closed session following the adjournment of the special meeting.

Kathy Pruismann, Board Vice-President                                          Janet Greufe, Board Secretary