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2009/2010 Elementary Student-Parent Handbook

WELCOME

We welcome you to the Northeast Hamilton Elementary School.  The purpose of this handbook is to acquaint you with the policies governing our school.  You will be held responsible for this information so it is important to read the entire handbook and know its contents.

MISSION STATEMENT

The mission of the Northeast Hamilton Community School District is to provide an environment for each student to achieve his or her highest potential and to foster a desire to pursue lifelong learning.

PUBLIC ANNOUNCEMENTS

When school is canceled because of inclement weather prior to the start of the school day, students and parents are notified over the following radio stations:  KQWC (1570 & 95.7), WHO (l040), KWMT (540), KKEZ (94.5) and KLMJ (104.9), and the following television stations: WOI -TV  Channel 5, KCCI-TV Channel 8, and WHO-TV Channel 13.   The missed day may have to be made up at a later date.  If school is dismissed because of inclement weather after the school day has begun, parents are notified by the same means. Parents need to have a plan in place for their child(ren) in the case that school has been dismissed. If relevant to the situation, the superintendent determines whether buses will follow the regular routes. If the buses do not follow the regular routes, they follow emergency routes or the parents are responsible for picking up the students at school. Longer range announcements, such as School Board meetings, will be broadcast over KQWC and published in the Webster City Freeman Journal and the Iowa Falls Times-Citizen.  Minutes of the meetings are also made available in/over the Webster City Journal and KQWC.

Extra-curricular activities or practices scheduled for the day or evening of a day when school is canceled or dismissed early are canceled and re-scheduled. The principal may determine whether to hold extra-curricular activities or practices. If the extra-curricular activity is to be held that day, students and parents are notified in the same manner as the notification that school was dismissed.

ADMINISTRATION OF MEDICATION

Students may need to take prescription or non-prescription medication during school hours. Students may carry medication only with the permission of the parents/guardian and principal. The school must know the medications a student is taking in the event the student has a reaction or illness. Students must provide written instructions for administration of the medication as well as parental authorization to administer the medication.  Medication is held in a locked cabinet and distributed by trained staff members. Medication must be in the original container with the following information either on the container, in the instruction sheet or in the parental authorization: name of the student; name of the medication; directions for use including dosage, times and duration; name, phone number and address of the pharmacy (if applicable); date of the prescription (if applicable); name of the physician (if applicable); potential side effects; and emergency number for parents.

ASBESTOS NOTIFICATION

Asbestos has been an issue of concern for many years. The Asbestos Hazard Emergency Response Act of 1986 (AHERA) was designed to determine the extent of asbestos concerns in the schools and to act as a guide in formulating asbestos management policies for the schools. The school district facilities have been inspected by a certified asbestos inspector as required by AHERA. The inspector located, sampled and determined the condition and hazard potential of all material in the school facilities suspected of containing asbestos. The inspection and laboratory analysis records form the basis of the asbestos management plan.

A certified management planner has developed an asbestos management plan for the school district facilities which includes: notification letters, training for employees, a set of procedures designed to minimize the disturbance of asbestos-containing materials, and plans for regular surveillance of the materials. A copy of the management plan is available for inspection in the office.

ASSEMBLIES

Throughout the year the school district sponsors school assemblies. Attendance at these assemblies is a privilege. Students must act in an orderly fashion and remain quiet on their way to an assembly, during an assembly and on their way back to the classroom after an assembly. Students attend assemblies unless, for disciplinary reasons, the privilege is taken away. Students who are not attending assemblies shall report to an assigned location during assemblies.

ATTENDANCE

If your child becomes sick and will not be going to school, it is very important that you call the school and let us know.  A secretary will begin taking calls at 7:30 a.m.  The number to call is 325-6234 or 1-800 435-7104.  If we do not hear from a parent or guardian, we will attempt to make contact with you to verify the student’s whereabouts.  So please call if you have a child that will not be in attendance of school.

BUS CHANGE PERMITS

Unless other arrangements have been made by the parents, students will be dropped off the busses only at predesignated points, generally the farm driveway or town park.  If other arrangements are needed on a temporary basis, the parents must notify the school office in writing so a temporary "bus change permit" may be issued.  The written notification must be brought to the office by the student before the permit is issued and for final processing.  In case of emergencies, the school secretary can fill out the permit after a phone call from the parents has been received.

BUS RIDER RULES (Parents, please discuss the following with children)

  • Follow driver's directions the first time.
  • Stay in seat unless the driver gives permission to do otherwise.
  • Keep your hands, feet, and objects to yourself.
  • No swearing or teasing.
  • Talk in a normal tone of voice.


A student gets one warning for the violation of any of the preceding rules.  On the second violation, the driver will write up a discipline slip and turn it in at the office.

The penalty for the first discipline slip is probation.  The principal will conference with the offending student.  Parents will be notified.

The penalty for the second discipline slip in a year is not riding the bus for a period of time to be determined by the principal and a conference among the student, parents, and the principal.

The third discipline slip will result in a conference with the student, parents, principal, and superintendent.  The time off the bus will be determined by the superintendent.

Because of the drifting snow and possibly muddy roads, the school will sometimes use emergency routes to pick up the students for school.  The use of emergency routes will be announced over the usual radio stations.  See the public announcements for these radio station’s listings.

These routes have been chosen on the basis that almost everyone will be within two miles of an emergency route.  Turn-arounds have been left out in all but one instance.

All of the busses except the Williams town bus will leave the barn at 7:30 a.m., if school is starting at normal time.  If school is delayed a certain amount, please adjust the bus starting time accordingly.  The busses will slow for all intersections and stop at the intersections at which students are waiting.  We believe that setting a schedule time will be very difficult to predict.  Please send the students to the intersections with adequate protection from the elements since they may have to wait a few minutes.

The emergency routes are as follows:
Peggy Moore (Bus #4) - Leave Blairsburg and travel north on highway 69 to county road D20 east to county road R75 north to county road C70 West to county road R38 South to 220th St. (Old highway 20) then east to Blairsburg.

Lanette Willems (Bus #5) - Leave Blairsburg and travel South on highway 69 to 220th St. (Old highway 20) east to D25 continuing East to the Scott Renaud farm turn around and return to Old highway 20 turn North to Williams  , then from Williams travel North to county road D20 West to highway 69, then South to Blairsburg.

Mary Harreld (Bus #6) - Leave Blairsburg and travel South on highway 69 to county road D-41 (270th St.) East to county road R-77 North to county road D-25 West to old highway 20 North to Williams then return to Blairsburg on old highway 20.

Jerry Klaver (Bus #7) - Leave Blairsburg and travel West on 220th St. (old highway 20) to county road R-38 South to Kamrar then continue South to county road D-41 (280th St.) East to highway 69 North to Blairsburg.

CHARACTER COUNTS PROGRAM

Northeast Hamilton Community School district is determined to prepare students to contribute to society.  All students achieve their highest potential through mastery of educational outcomes with an emphasis on lifelong learning.  Northeast Hamilton has adopted the “Character Counts” program and will be actively involved with this program.  Northeast Hamilton’s Character counts Program will:

  • Promote Ethical values as the basis of good character
  • Define, recognize and practice the traits and conducts associated with good character to enhance the climate and culture of the school community.
  • Integrate the instruction and celebrate the successes of character growth and to encourage young people and their families to live with the Six Pillars of Character Counts!: TRUSTWORTHINESS, RESPECT, RESPONSIBLITY, FAIRNESS, CARING and CITIZENSHIP
  • Actively recruit and involve parents and community members as full partners in the character-building efforts.
  • Evaluate the character education of the school, the schools staff’s functioning as character educators, and the extent to which the students manifest good character.
  • Actively support the importance of social, behavioral and emotional development of students.

CLASS OR GROUP GIFTS TO SCHOOL

Student groups may give gifts to the district after obtaining their principal's recommendation and the approval of the superintendent.  Gifts may be accepted and acknowledged by the superintendent or his designated representative acting for the Board.

COMMUNICATIONS TO AND FROM SCHOOL

When sending a note or money to school, the student should receive clear instructions from the parents about who is the appropriate person to receive the money.  Also, the school sends notes and papers home with the students.  Parents need to remind their children to notify them of notes or papers from school for the parents.  Parents are responsible for knowing the contents of the notes or papers sent home.

If a student is going to bring birthday treats, please contact the teacher so that the proper arrangements can be made.  If a student has invitations to birthday or any type of party, we ask that the parents do it by mail if everyone in the class is not invited.  This saves embarrassment of students who are not invited.

EMERGENCY PROCEDURES

Periodically the school holds emergency fire, tornado and bomb threat drills. At the beginning of each semester, teachers notify students of the procedures to follow in the event of a drill. Emergency procedures and proper exit areas are posted in all rooms.

Students are expected to remain quiet and orderly during a drill or an emergency. Students who pull the fire alarm or call in false alarms, in addition to being disciplined under the school district's policies, rules and regulations, may be reported to law enforcement officials.

FIELD TRIPS

In certain classes, field trips and excursions are authorized and may be taken as an extension of the classroom to contribute to the achievement of the educational goals of the school district.  If a field trip is required for a course, students are expected to attend the field trip.  Absences in other classes or school activities due to the attendance on field trips or excursions are considered excused absences.  While on field trips, students are guests and considered ambassadors and representatives of the school district.  Students must treat employees, chaperones, and guides with respect and courtesy. 

Prior to attending a field trip, students must return a permission slip signed by the student's parents or in registration packets, parents could sign a form that gives the school staff permission to take your child on a school all school sponsored field trips.  Required fees must be paid prior to the trip.  Students unable to afford the cost of a field trip should contact their teacher or the principal.  Periodically throughout the year the students will be doing community service.  Permission slips are not required for this.  If you do not want your child to participate in community service you must submit a written letter to the principal at the beginning of the year as to why you do not want your child to participate.  Alternate work will be assigned to students not participating in community services.

FREE NIGHT

Wednesday evening has been reserved as community night and no activities will take place after 5:30 p.m. unless scheduled by an organization outside the control of the school.  All students are to be out of the building by 5:30 p.m. except those accompanied by a parent.

GUIDANCE PROGRAM

The purpose of the guidance program is to help each individual student achieve his or her highest growth mentally, emotionally, and socially.  We try to do this in several ways:

  • Helping the new student feel at home in our school.
  • Holding individual conferences whenever deemed necessary by student or staff.
  • Administering the testing programs designed to help students learn about their interests and abilities.
  • The counselor welcomes the opportunity to talk with students, staff, and parents.

HARRASSMENT/ANTI-BULLYING/HAZING/INITIATIONS

Harassment, bullying and abuse are violations of school district policies, rules and regulations and, in some cases, may also be a violation of criminal or other laws.  The school district has the authority to report students violating this rule to law enforcement officials.
Students who feel that they have been harassed or bullied should:

  • Communicate to the harasser or bully that the student expects the behavior to stop, if the student is comfortable doing so.  If the student needs assistance communicating with the harasser or bully, the student should ask a teacher, counselor or principal to help.
  • If the harassment or bullying does not stop, or the student does not feel comfortable confronting the harasser or bully, the student should:
    • tell a teacher, counselor or principal; and
    • write down exactly what happened, keep a copy and give another copy to the teacher, counselor or principal including;
    • what, when and where it happened;
    • who was involved;
    • exactly what was said or what the harasser or bully did;
    • witnesses to the harassment or bullying;
    • what the student said or did, either at the time or later;
    • how the student felt; and
    • how the harasser or bullying responded.

Sexual harassment may include unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature.  Harassment or bullying on the basis or age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status or familial status includes conduct of a verbal or physical nature that is designed to embarrass, distress, agitate, disturb or trouble persons when:

  • places the student in reasonable fear of harm to the student’s person or property;
  • has a substantially detrimental effect on the student’s physical or mental health;
  • has the effect of substantially interfering with the student’s academic performance; or
  • has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.


Sexual harassment includes, but is not limited to:

  • verbal, physical or written harassment or abuse;
  • pressure for sexual activity;
  • repeated remarks to a person with sexual or demeaning implications; and
  • suggesting or demanding sexual involvement, accompanied by implied or explicit threats.


Harassment or bullying based upon factors other than sex includes, but is not limited to:

  • verbal, physical, or written harassment or abuse;
  • repeated remarks of a demeaning nature;
  • implied or explicit threats concerning one's grades, job, etc; and
  • demeaning jokes, stories or activities.

HEALTH/DENTAL/LEAD SCREENINGS

Throughout the year, the school district sponsors health screening for vision, hearing, scoliosis and height and weight measurements. Students are automatically screened unless the parent submits a note asking the student be excused from the screening. The grade levels included in the screening are determined annually. Parents are notified prior to the health screenings.  However, upon a teacher's recommendation and with parental permission, students not scheduled for screening may also be screened.

HOT LUNCH PROGRAM

Each student will receive a lunch picture ID card with his or her lunch number on it.  Each middle school and high school student will be responsible for their own card.  Teachers will be responsible for elementary students’ cards.  Each student may receive one card during the year at no charge.

Once a week, notices are printed or emailed for lunch account balances that are under $5.00, indicating the family lunch account needs replenishing.  These are handed out to students, usually the youngest in the family.  A detailed explanation of your account (current year only) may be obtained by contacting Mrs. Utrera at 325-6234.  If after several notices, there is no attempt to clear the negative balance, the student(s) may be denied charging meals until the matter is taken care of.

IMMUNIZATIONS

Prior to starting school or when transferring into the school district, students must present an approved Iowa Department of Public Health immunization certificate signed by a health care provider stating that the student has received the immunizations required by law. Students without the proper certificate are not allowed to attend school until they receive the immunizations or the student makes arrangements with the principal. Only for specific medical or religious purposes are students exempted from the immunization requirements. Students may also be required to pass a TB test prior to attending school. Parents who have questions should contact the office.

INTERNET

Students will be able to access the Internet once they and their parent/guardian have signed the Ethical Use Policy. Each student will have a folder on the server for storage. This folder will be erased at the end of each school year. Emails will not be issued to students. It is a goal to allow teachers and students access to the rich opportunities on the Internet, while we protect the rights of students and parents who choose not to risk exposure to questionable material. The use of the network is a privilege and may be taken away for violation of board policy or regulations. As a user of the Internet, students may be allowed access to other networks. Each network may have its own set of policies and procedures. It is the user’s responsibility to abide by the policies and procedures of these other networks. All students are subject to the regulations set forth in the NEH Ethical Use Policy.

Students will adhere to on-line protocol: Respect all copyright and license agreements.

  • Cite all quotes, references and sources.
  • Remain on the system long enough to get needed information, then exit the system.
  • Apply the same privacy, ethical and educational considerations utilized in other forms of communication.


Restricted Material – Students will not intentionally access or download any text file or picture or engage in any conference that includes material which is obscene, libelous, indecent, vulgar, profane or lewd; advertises any product or service not permitted to minors by law; constitutes insulting or fighting words, the very expression of which injures or harasses others; or presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.  Unauthorized Costs – If a student gains access to any service via the Internet which has a cost involved or if a student incurs other types of costs, the student accessing such a service will be responsible for those costs.  Northeast Hamilton has taken steps to restrict access to materials that are obscene, pornographic, harmful to children, or otherwise inappropriate as much as possible; however, we cannot guarantee that filtering software will in all instances successfully block access to questionable materials or that a student will not reach inappropriate information, as information appears, disappears, and changes constantly on the global network. Accessing messaging and personal blog websites are not permitted and if accessed will result in disciplinary action.
Students who access restricted items on the Internet are subject to the following consequences:

  • First Violation – A verbal and written “Warning” notice will be issued to the student. The student may lose Internet access for a period of time at the discretion of the supervising teacher. A copy of the notice will be mailed to the student’s parent and a copy provided to the building principal.
  • Second Violation – A verbal and written “Second Violation” notice will be issued to the student. A copy of the notice will be sent to the student’s parent and a copy provided to the building principal. The student will forfeit all Internet privileges for a period of time at the discretion of the supervising teacher or principal.
  • Third Violation – A verbal and written “Third Violation” notice will be issued to the student. A copy of the notice will be sent to the student’s parent and a copy provided to the building principal. The student will forfeit all Internet privileges for the balance of the school year.

If a student is put under discipline as stated above, the principal will send an email to all staff indicating the dates that said student is not allowed on the Internet/Computer. Said student will be unable to access the Internet during the time set. If a class requires computer use, said student may have access to a computer in that teacher’s classroom only and only for instructional purposes – no Internet use will be allowed.

LATE STARTS

The second Wednesday of each month school will start at 10:00 a.m. for professional development.  Some months the late start dates may be changed due to conflicts.  Please check your newsletter, school calendar, or call the school if you are unsure.  These times will be used for general staff meetings, in-service meetings, and work on school curriculum and materials.  The school breakfast program will not be served on late start days.  Bus routes will run approximately 90 minutes later on these days, so please plan accordingly.
LEGAL STATUS OF A STUDENT
If a student’s legal status, such as the student’s name or the student’s custodial arrangement, should change during the school year, the parent or guardian must notify the school district. The school district needs to know when these changes occur to ensure that the school district has a current student record.

LOAN OF EQUIPMENT

School equipment is not to be loaned out to individuals or organizations without prior authorization from the administration.  Please get prior permission before using any school equipment.

LOST AND FOUND

A  “lost and found” department is maintained in the principal’s office.  Students finding unclaimed articles about the building are asked to turn them into the office.  There may also be gym clothes and shoes located in the locker room areas which have been lost.  There will be lost and found tables set up at both Parent-Teacher Conferences.  Unclaimed articles after those conferences will be taken to goodwill.

MULTICULTURAL/NONSEXIST POLICY

It is the policy of Northeast Hamilton Community School not to discriminate on the basis of sex, race, national origin, creed, age, martial status, or physical disability in its educational programs, activities, or employment policies as required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Education Amendments, and the Federal Rehabilitation Act of 1973.
It is also the policy of this district that the curriculum content and instructional materials utilized reflect the cultural and racial diversity open to women as well as men in our society.  One of the objectives of the total curriculum and teaching strategies is to reduce stereotyping and to eliminate bias on the basis of sex, race, ethnicity, religion and physical disability.  The curriculum should foster respect and appreciation for the cultural diversity found in our country and an awareness of the rights, duties, and responsibilities of each individual as a member of a multicultural/nonsexist society.

If you have any questions regarding this policy contact Pat Hocking or Sally Greenfield, Equity Coordinators, 325-6234.

OPEN ENROLLMENT

Iowa’s open enrollment law allows students residing in one school district to request transfer to another school district upon the parents’ request. Students wishing to open enroll to another school district must apply for open enrollment by March 1 of the school year preceding the school year in which they wish to open enroll unless there is good cause. Open enrolled students from low-income families may qualify for transportation assistance. Open enrollment may result in loss of athletic eligibility for students open enrolling. Students interested in open enrolling out of the school district must contact the superintendent’s office for information and forms.

PARENT-TEACHER CONFERENCES

Parent-Teacher Conferences will be held in the fall and spring.  Elementary teachers will hold conferences in their rooms and appointments will be made.

RETURNED CHECKS

Each family will be allowed one returned check.  After the second returned check, the family will be on a cash only basis through the remainder of that school year.  A family with two returned checks in one year will be allowed one returned check in year 2 and subsequent years, before dealing strictly on a cash only basis for the remainder of each school year.  The Northeast Hamilton School District will seek reimbursement through the court system if payment is not rendered for the returned check amount.

SCHOOL NURSE

The school nurse is available part of each day to assist when the students become ill or injured.  The nurse assists with classes in personal cleanliness and grooming, personality improvement, human growth, and maturity.  At the request of the teacher, the nurse works as a consultant in health classes and programs.  Her office is located in the elementary school.

SCHOOL OFFICE AND SCHOOL DAY

The central office and principal’s office are open from 7:30 a.m. – 4:00 p.m. each day.  It is advisable for parents to call the building principal to arrange conferences with faculty members.  Generally students, staff, or faculty will not be called to the telephone unless they have an open period of time or in case of emergency.  A message will be forwarded to the individual to return the call when she/he has an open period. Students may be present on school grounds before 8:00 a.m. or after 4:00 p.m. only when they are under the supervision of an employee or an extra-curricular activity sponsor. If school is dismissed early, students are expected to leave the school grounds within 10 minutes of dismissal.  The normal school day hours are 8:30 a.m. – 3:30 p.m.  After 4:00 staff voicemail will be available.

SEARCH, SEIZURE AND VIDEO SURVEILLANCE

School officials have the right to search student lockers, personal possessions, and automobiles in order to protect children, or the property of the school district.  Students need not be notified before their lockers, personal property, or automobiles are searched.  Searches of student's clothing can be done as a last resort and only when there is clear and imminent danger to the student or to other students.  Strip searches of students shall not be permitted. The Northeast Hamilton CSD also uses video surveillance on its grounds and school busses to assist and ensure in the safety and proper behavior of the students, staff and patrons of the district.

STAFF ASSIGNMENTS

Kindergarten:  Mrs. Janelle Oakland              At-Risk:  Mrs. Kim Schimp
First Grade:  Mrs. Molly Kelly                            Computer Teacher:  Ms. Julie Freeman
Second Grade:  Mrs. Laura Seiser                  Vocal Music: Mrs. Kathy Brandt   
Third Grade:  Mrs. Tammy Massman             Instrumental Music:  Mrs. Beth Buxton
Fourth Grade:  Mrs. Joni Smith                        Special Ed.:  Mrs. Karla Isaacson   
Fifth Grade:  Mrs. Jody Kelley                           TAG:  Mrs. Chris Hall
Title I:  Ms. Carmen Koch                                 Guidance:  Mrs. Sally Greenfield
P.E.:  Mr. Brennan O’Conner                           Elem. Lib/Computer Lab: Mrs. Lanette Willems
Art:  Mrs. Joan Gelder                                       Associate:  Mrs. Jody Wagner

Your child(ren) will be in contact with many staff members throughout the school year.  All associates, bus drivers, custodians, cooks, and secretaries are to receive the same respect given to teachers.  Substitute teachers will also command as much respect as regular faculty members.

STUDENT ABUSE BY SCHOOL EMPLOYEES

The school district does not tolerate employees physically or sexually abusing or harassing students. Students who are physically or sexually abused or harassed by an employee should notify their parents, teacher, principal or another employee. The Iowa Department of Education has established a two-step procedure for investigating allegations of physical or sexual abuse of students by employees. That procedure requires the school district to designate an independent investigator to look into the allegations. The school district has designated school officials according to board policy and the Level I investigator(s) can be reached by calling the office at 325-6234.

Physical abuse is a non-accidental physical injury that leaves a mark at least 24 hours after the incident.
While employees cannot use physical force to discipline a student, there are times when the use of physical force is appropriate. The times when physical force is appropriate include, but are not limited to, times when it is necessary to stop a disturbance, to obtain a weapon or other dangerous object, for purposes of self-defense or to protect the safety of others, to remove a disruptive student, to protect others from harm, for the protection of property or to protect a student from self-infliction of harm.

Sexual abuse includes, but is not limited to, sexual acts involving a student and intentional sexual behavior as well as sexual harassment. Sexual harassment is unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when submission to such conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits; submission to or rejection of the conduct is used as the basis for academic decisions affecting that student; or the conduct has the purpose or effect of substantially interfering with a student’s academic performance by creating an intimidating, hostile or offensive educational environment.

STUDENT CONDUCT RULES

As the "Golden Rule” says - TREAT OTHERS AS YOU WOULD LIKE TO BE TREATED BY THEM.
Playground Rules:

  • No fighting, contact games, swearing, teasing or showing disrespect.
  • No disrupting other’s play.
  • Stay in assigned area, on or east of sidewalk and inside roads.
  • Line up quickly on the first whistle.

Cafeteria Rules:

  • Stay in seat unless returning tray or dismissed by teacher and talk quietly.
  • Eat food or leave on tray or in lunch container.
  • Line up quickly, quietly, and properly when asked by teacher.
  • No swearing, teasing, or sassing.

Building Rules:

  • Walk.
  • Talk quietly.
  • Keep hands, feet, and objects to yourself.
  • Respect the property of others.
  • No swearing, teasing, or sassing.

Violations of these rules are to be reported to the violator's homeroom teacher.  The homeroom teacher should treat these violations as if they occurred in the classroom.   The homeroom teacher will take whatever steps are appropriate as if the violation occurred in the classroom.  If the rules continue to be broken and are of a serious nature then the student will be taken to the principal's office and appropriate measures will be taken.

DUE PROCESS:  All students are entitled to:

1) be given oral and/or written notice of the charge.
2) be given an opportunity to admit or deny the charge.
3) be given an explanation of the evidence against the student if he/she denies the charges.
4) be given the opportunity to explain the situation.


In some cases an informal hearing will be held with the superintendent, principal, student, and parents to determine the most appropriate educational program available for the student or to consider recommendation to the Board of Education for expulsion.  Under certain circumstances school officials will inform law enforcement authorities of certain types of student behavior.  Expulsion will be considered when there is evidence that the student’s presence is detrimental to the best interest of the school.  Procedural due process will be forwarded, in writing, to the student.

STUDENT’S EDUCATIONAL RECORDS

Student records containing personally identifiable information, except for directory information, are confidential. For a complete copy of the school district’s policy on student records or the procedure for filing a complaint, contact the board secretary, in the central administration office.

The Family Educational Rights and Privacy Act (FERPA) afford parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. They are as follows:

  • The right to inspect and review the student’s education records within 45 days of receipt of the request. Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
  • The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights.  Parents or eligible students may ask the school district to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff law enforcement unit personnel and certain volunteers); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • The right to inform the school district the parent does not want directory information, as defined below, to be released. Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing to the principal. The objection needs to be renewed annually.  Directory information includes:
    • NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, E-MAIL ADDRESS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC, 20202-4605.

STUDENT FEE WAIVER AND REDUCTION PROCEDURES

The school district charges fees for certain items, such as field trips, class materials, fines, and class dues.  Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSE), transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for temporary financial hardship should contact the board secretary at registration time for a waiver form.  This waiver does not carry over from year to year and must be completed annually.

STUDENT INSURANCE

Student health and accident insurance is available to students at the beginning of the school year. Parents may purchase insurance for their children at their discretion. Parents who would like more information about student health and accident insurance should contact the office.

STUDENTS WHO ARE SICK OR INJURED AT SCHOOL

A student who becomes ill or is injured at school must notify his or her teacher or another employee as soon as possible. In the case of a serious illness or injury, the school shall attempt to notify the parents according to the information on the emergency form. If the student is too ill to remain in school, the student will be released to the student’s parents or, with parental permission, to another person directed by the parents. While the school district is not responsible for treating medical emergencies, employees may administer emergency or minor first aid if possible. The school will contact emergency medical personnel, if necessary, and attempt to notify the parents where the student has been transported for treatment.

SUCCESS TEAM

The Northeast Hamilton Success Team is comprised of the principal, guidance counselor, at-risk coordinator, Title 1 teacher, special education teachers, regular education teachers, school nurse, parents, and an AEA representative. Students who are not identified as special education may be considered at-risk. They may have difficulties meeting standards and benchmarks, exhibit behavior problems, and/or are in some other way significantly at-risk. These students are served through the Success Team.  Teachers may bring a student up for problem solving at any time during the year. The Success Team will go over relevant data provided by the teachers and prescribe applicable interventions to help the students meet success.  Student progress is monitored and evaluated throughout the year.

VISITORS

Visitors to the school grounds must check in at the main office and state their intentions for their visit.  Office staff will assist them as needed.  Students will not be allowed to bring visitors to school as this causes a disruption to the educational day.  Exceptions may be granted by the building principal but only in an extra ordinary situation.

WEAPONS

The Board of Education believes weapons and other dangerous objects and look-a-likes in the school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, and visitors on the school district premises or property within the jurisdiction of the school district.

Students bringing firearms to school or knowingly possessing firearms at school shall be expelled for not less than one year.  Students bringing to school or possessing dangerous objects or look-a-likes, including firearms, will be referred to law enforcement authorities.  Parents will be notified of any such violations of this policy.  The superintendent shall have the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  The term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosion or other force, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive incendiary or poison gas.

Students may not use normally non-destructive objects such as pencils, rulers, compasses, books, etc. in a threatening way or assaultive manner.  The use of any object in a dangerous way will be treated as if the item(s) used were a dangerous weapon.

Students shall not possess toy weapons or "look-a-like" weapons at school, except with the knowledge and permission of a teacher, coach, or administrator and then only for educational purposes.  Violation of this policy will result in confiscation of the "weapon” and detention or suspension will be given depending on the student’s disciplinary history.

IF YOU HAVE A CONCERN

Take your concern to the person closest to the problem.  Regardless of where the problem is, take your concern there first.  Whether in the classroom, on the bus, on the practice field, or on the playground, the quickest and easiest solution is usually always with the staff member most directly involved.

Present your concern to the next level.  The Principal is directly responsible for supervision of staff.  The Director of Transportation oversees all school bus drivers.  These are examples of the next level of school personnel in the school district you should contact if the staff member closest to the problem hasn't been able to resolve the difficulty to your satisfaction.

Talk with the Superintendent of Schools.  Sometimes all the best intentions can't solve a problem.  When you believe you've worked hard with those closest to the problem, and you've also taken the problem to the next level but still haven't achieved a satisfactory outcome, the Superintendent of Schools is the next place to go.

Contact your school board members.  School board members are elected to represent the interest of all parents and district residents, and you should always feel free to tell them your point of view.  However, school board members do not have direct authority.  All authority in day-to-day school operations is the result of official actions by a majority of the board members at meetings open to the public.






 

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